Accounts Payable

2 weeks ago

Concord ON LK M, Canada Groundwater Environmental Management Services (GEMS) Inc. Full time

Groundwater Environmental Management Services (GEMS), established in 2005, addresses the complex geotechnical and environmental challenges in construction and land development. Our practical approach helps clients navigate regulations, permits, and compliance. From routine inspections to emergencies, we bridge the gap between regulators and contractors. GEMS is trusted by government ministries, conservation authorities, and City Hall. Our track record includes scientific data collection, wetland classification, impact statements, and wildlife relocation, land development, and building construction. Our commitment to practical solutions remains unwavering.

We are currently seeking an Accounts Payable / Accounts Receivable Specialist to join our team in Concord, ON

Key Responsibilities:

Accounts Receivable:

  • Collaborate with internal teams to ensure billing accuracy
  • Generate and issue invoices accurately and on-time
  • Monitor aging reports and follow-up on outstanding balance
  • Resolve payment discrepancies and customer disputes
  • Apply incoming payments and maintain accurate records
  • Communicate with customers and ensure timely collections
  • Verify month-end and year-end closing activities, ensuring all transactions are properly recorded
  • Support audits as required

Accounts Payable:

  • Process vendor invoices and ensure timely payments
  • Reconcile statements and resolve vendor billing issues
  • Review accuracy of internal expenses submitted for payment, including but not limited to Float cards and supporting receipts
  • Verify month-end and year-end closing activities, ensuring all transactions are properly recorded

General Accounting Duties:

  • Assist in improving AR/AP processes and workflows
  • Maintain financial records and financial processes
  • Support with audits and reporting as required
  • Monitor cash flow and assist with forecasting as needed
  • Assist with process improvements to enhance efficiency and accuracy
  • Foster and participate in a Health & Safety culture
  • Maintain training, qualifications and professional designation(s), as required
  • Any other reasonable activity required by management/leadership

Education & Experience:

  • 5–7 years of AR/AP experience, specifically in Accounts Receivable
  • Proficiency with accounting software (e.g., QuickBooks, Sage, NetSuite, or similar) and Microsoft Excel
  • Excellent attention to detail and organizational skills
  • Strong communication and problem-solving abilities
  • Ability to meet deadlines and manage competing priorities
  • Post-secondary education in Accounting, Finance, or Business Administration preferred; an accounting designation (or working toward one) is an asset

We appreciate the interest by all candidates however we will be contacting those that best fit the position requirements.

If you are selected to participate in the recruitment process, please inform us of any accommodations you may require. GEMS will work with you in an effort to ensure that you are able to fully participate in the process.

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