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Parts Coordinator – Fleet Operations

2 hours ago

Chestermere, Canada South West Bulk Express INC Full time

Parts Coordinator – Fleet Operations

Full-time | Calgary, AB

Help Build the Shop Right From Day One

South West Bulk Express Inc. is opening a brand-new, state-of-the-art maintenance facility in Calgary as part of our growth heading into 2026. We are looking for an experienced Parts Coordinator who understands that strong parts control is the backbone of a high-performing maintenance operation.

This role is critical to building the parts department from the ground up—clean systems, accurate inventory, reliable vendors, and zero chaos.

The Role

The Parts Coordinator is responsible for the end-to-end management of parts and inventory for our tractor and trailer fleet. You will work closely with the Maintenance Manager and mechanics to ensure the right parts are available at the right time, while controlling cost, accuracy, and efficiency.

This is not a clerical role. It is a hands-on, operational position for someone who wants ownership and takes pride in building strong systems.

In addition, South West Bulk Express will be launching third-party parts sales in the coming year, and this role will help support the setup of those processes alongside fleet operations.

What You'll Own

  • Building and organizing the parts department in the new Calgary maintenance facility
  • Managing parts procurement, inventory levels, and availability for tractors and trailers
  • Establishing vendor relationships, pricing structures, and warranty processes
  • Maintaining accurate inventory records in the maintenance/parts system
  • Issuing parts to mechanics and tracking usage correctly
  • Preventing overstock, shortages, obsolete parts, and emergency purchases
  • Supporting preventive maintenance planning through accurate parts forecasting
  • Keeping the parts area clean, organized, and efficient at all times
  • Supporting the setup of third-party parts sales processes, inventory tracking, and controls
  • Assisting with the hiring, onboarding, and support of junior Parts Coordinators and future parts roles
  • Identifying and fixing gaps in parts processes before they become problems

1-Month Success Plan

Within the first 30 days, you will:

  • Set up organized parts storage and labeling systems
  • Validate and clean up inventory accuracy in the system
  • Establish reliable vendor relationships and improve pricing
  • Align parts availability with PM schedules and repair planning
  • Reduce delays caused by missing or incorrect parts

12-Month Success Plan

By the end of the first year, you will:

  • Maintain high inventory accuracy and strong parts availability
  • Significantly reduce emergency and rush parts purchases
  • Improve mechanic efficiency through proper parts readiness
  • Demonstrate strong cost control and reduced waste
  • Help support a scalable parts operation, including third-party sales
  • Play a key role in training and supporting junior Parts Coordinators
  • Be positioned for advancement as new South West locations open

Who We Want

  • Minimum 2 years of parts experience in a heavy-duty truck, trailer, automotive, or fleet environment
  • Strong knowledge of parts sourcing, inventory control, and vendor management
  • Highly organized, detail-driven, and accountable
  • Comfortable working independently and helping lead others
  • Someone looking for a long-term role, not a temporary stop
  • Takes pride in building systems—not working around problems

Compensation, Incentives & Benefits

  • Competitive hourly wage or salary, based on experience
  • KPI-based performance incentives, tied to:
  • Inventory accuracy
  • Parts availability / fill rate
  • Cost control and reduced emergency purchases
  • Process discipline and system accuracy
  • Group benefits package
  • Vacation pay paid out on every paycheque
  • Gym membership discounts and wellness perks
  • Stable, full-time employment in a growing company
  • Clean, modern, state-of-the-art facility

Career Growth & Advancement

This role is a foundational position within the organization. As South West Bulk Express grows, future career paths may include:

  • Senior Parts Coordinator
  • Parts Lead supporting multiple locations
  • Parts Manager roles as new facilities and locations open

Advancement will be performance-based and aligned with company growth.

Why South West Bulk Express

  • Brand-new maintenance facility — start with a clean slate
  • Opportunity to build a department the right way from day one
  • Exposure to parts sales, hiring, and multi-location growth
  • Clear expectations, accountability, and performance-based rewards
  • Respect for experienced professionals who take ownership

This Role Is Not for Everyone

If you're looking for:

  • A disorganized environment
  • Loose inventory control
  • Minimal responsibility

This isn't the right role.

If you take pride in control, accuracy, and building teams and systems properly, we want to hear from you.

Job Type: Full-time

Pay: From $22.00 per hour

Expected hours: 40 – 50 per week

Benefits:

  • Company events
  • Profit sharing
  • Relocation assistance
  • Wellness program

Work Location: In person