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Parts Coordinator

2 weeks ago

Chestermere, Canada South West Bulk Express INC Full time

**Parts Coordinator - Fleet Operations**

**Full-time | Calgary, AB**
**Help Build the Shop Right From Day One**

**South West Bulk Express Inc.** is opening a **brand-new, state-of-the-art maintenance facility in Calgary** as part of our growth heading into **2026**. We are looking for an **experienced Parts Coordinator** who understands that strong parts control is the backbone of a high-performing maintenance operation.

This role is critical to **building the parts department from the ground up**—clean systems, accurate inventory, reliable vendors, and zero chaos.

**The Role**

The Parts Coordinator is responsible for the **end-to-end management of parts and inventory** for our tractor and trailer fleet. You will work closely with the Maintenance Manager and mechanics to ensure the **right parts are available at the right time**, while controlling cost, accuracy, and efficiency.

This is **not a clerical role**. It is a **hands-on, operational position** for someone who wants ownership and takes pride in building strong systems.

In addition, **South West Bulk Express will be launching third-party parts sales in the coming year**, and this role will help support the setup of those processes alongside fleet operations.

**What You’ll Own**
- Building and organizing the parts department in the new Calgary maintenance facility
- Managing parts procurement, inventory levels, and availability for tractors and trailers
- Establishing vendor relationships, pricing structures, and warranty processes
- Maintaining accurate inventory records in the maintenance/parts system
- Issuing parts to mechanics and tracking usage correctly
- Preventing overstock, shortages, obsolete parts, and emergency purchases
- Supporting preventive maintenance planning through accurate parts forecasting
- Keeping the parts area clean, organized, and efficient at all times
- Supporting the setup of **third-party parts sales processes**, inventory tracking, and controls
- Assisting with the **hiring, onboarding, and support of junior Parts Coordinators and future parts roles**:

- Identifying and fixing gaps in parts processes before they become problems

**1-Month Success Plan**

Within the first 30 days, you will:

- Set up organized parts storage and labeling systems
- Validate and clean up inventory accuracy in the system
- Establish reliable vendor relationships and improve pricing
- Align parts availability with PM schedules and repair planning
- Reduce delays caused by missing or incorrect parts

**12-Month Success Plan**

By the end of the first year, you will:

- Maintain high inventory accuracy and strong parts availability
- Significantly reduce emergency and rush parts purchases
- Improve mechanic efficiency through proper parts readiness
- Demonstrate strong cost control and reduced waste
- Help support a **scalable parts operation**, including third-party sales
- Play a key role in training and supporting **junior Parts Coordinators**:

- Be positioned for advancement as **new South West locations open**

**Who We Want**
- **Minimum 2 years of parts experience** in a heavy-duty truck, trailer, automotive, or fleet environment
- Strong knowledge of parts sourcing, inventory control, and vendor management
- Highly organized, detail-driven, and accountable
- Comfortable working independently and helping lead others
- Someone looking for a **long-term role**, not a temporary stop
- Takes pride in building systems—not working around problems

**Compensation, Incentives & Benefits**
- Competitive hourly wage or salary, based on experience
- **KPI-based performance incentives**, tied to:

- Inventory accuracy
- Parts availability / fill rate
- Cost control and reduced emergency purchases
- Process discipline and system accuracy
- Group benefits package
- Vacation pay paid out on every paycheque
- Gym membership discounts and wellness perks
- Stable, full-time employment in a growing company
- Clean, modern, state-of-the-art facility

**Career Growth & Advancement**

This role is a **foundational position** within the organization. As South West Bulk Express grows, **future career paths may include**:

- **Senior Parts Coordinator**:

- **Parts Lead** supporting multiple locations
- **Parts Manager** roles as new facilities and locations open

Advancement will be **performance-based** and aligned with company growth.

**Why South West Bulk Express**
- Brand-new maintenance facility — start with a clean slate
- Opportunity to build a department the right way from day one
- Exposure to **parts sales, hiring, and multi-location growth**:

- Clear expectations, accountability, and performance-based rewards
- Respect for experienced professionals who take ownership

**This Role Is Not for Everyone**

If you’re looking for:

- A disorganized environment
- Loose inventory control
- Minimal responsibility

This isn’t the right role.

If you take pride in **control, accuracy, and building teams and systems properly**, we want to hear from