Part-Time Office Coordinator

1 week ago

Okotoks AB TS R, Canada Skotoko Housing Cooperative Ltd. Full time

Skotoko Housing Cooperative is a member-run, non-profit housing community located in Okotoks, Alberta. The co-op provides affordable, well-maintained housing in a supportive and inclusive environment where members actively participate in the management and decision-making of the community. Guided by cooperative principles, Skotoko promotes shared responsibility, respect, and collaboration among its members to ensure a safe and welcoming place to call home.

Our member-run housing cooperative is seeking a self-motivated and organized Office Coordinator to support the day-to-day operations of our community. This role is ideal for someone who enjoys working independently, requires minimal training, and takes pride in helping maintain a well-managed, welcoming housing environment.

Key Responsibilities:

· Oversee daily office operations and ensure smooth administrative functions

· Ensures compliance with all financial requirements of the co-op's funding program

· Prepares the co-op's capital and operating budgets, including housing charges, for submission to the co-op's board of directors

· Coordinate and communicate with contractors, suppliers, and service providers

· Manage Accounts Receivable (AR) and Accounts Payable (AP), including processing invoices, payments, and deposits

· Maintain accurate financial records and reporting in QuickBooks

· Files audited financial statements and required reports and notices with the Government agencies

· Support the Board of Directors with meeting preparation, correspondence, and record keeping

· Assist with property management tasks such as maintenance scheduling, member communications, and unit file management

· Prepare and update spreadsheets, reports, and notices using Microsoft Office and Excel

· Responsible for the yearly inspections of units and move-in/move-out inspections

· Uphold cooperative policies and support the community's values of collaboration and respect

Qualifications:

· Proven ability to work independently and manage priorities with minimal supervision

· Strong organizational and administrative skills

· Proficiency in QuickBooks and Microsoft Office Suite (Excel, Word, Outlook)

· Experience in property management, bookkeeping, or non-profit administration preferred

· Excellent written and verbal communication skills

· Professional, approachable, and community-minded attitude

· Local candidates from Okotoks or surrounding area preferred

Position Details:

· Part-time role: approximately 32 hours per week (flexible schedule)

· On-site position within the cooperative office

· Competitive hourly rate based on experience

· Health Spending Account (HSA) included as part of the compensation package

· Supportive, member-oriented environment

If you are a dependable and detail-oriented professional who values community living and wants to contribute to a positive housing environment, we encourage you to apply.

Job Types: Part-time, Permanent

Pay: $20.00-$28.00 per hour

Expected hours: 25 – 35 per week

Benefits:

  • Flexible schedule

Work Location: In person

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