Administrative Accounting Assistant

Join Our Team at Ford Keast LLP

At Ford Keast LLP, we're more than just a workplace—we're a dynamic, close-knit team that values collaboration, growth, and success. We celebrate our wins together, support each other, and continually share our expertise to elevate the work we do.

If you're looking for a career where you can thrive, develop, and make a real impact, keep reading—because it only gets better

Who We Are

Ford Keast LLP is a leading public practice accounting firm, providing a full suite of services in Assurance, Advisory, Tax, Human Resources, and Wealth Management. With a legacy of over 95 years in London, Ontario, we are deeply rooted in the business community, serving a broad range of industries, including:

• Manufacturing
• Retail
• Construction & Development
• Professional Services
• Automotive
• Nursing & Retirement Homes
• Not-for-Profit Organizations

Our reputation is built on our commitment to excellence and the expertise of our team. With 6 Partners and over 40 professional and administrative staff, we pride ourselves on fostering long-term client relationships and delivering top-tier service.

Why Work With Us?

At Ford Keast LLP, we recognize that our people are our greatest asset. That's why we offer:

• Continuous Learning & Development – Regular coaching, professional development opportunities, and mentorship.
• A Strong Team Culture – A collaborative environment where support and knowledge-sharing are part of our DNA.
• Work-Life Balance – We respect your time and understand the importance of maintaining a fulfilling personal life.
• Community Engagement – We believe in giving back and support employees in making meaningful contributions to the community.
• Social Connection – Our active Social Committee organizes regular events to foster camaraderie and fun outside of work.

Summary

The Administrative Accounting Assistant supports both the administrative and accounting functions of the Firm. This role provides technical assistance in the preparation of client reporting packages, bookkeeping, and tax filings while also coordinating client communications, scheduling, and documentation. Working collaboratively with Partners, Managers, and staff, the Administrative Accounting Assistant ensures the efficient completion of accounting and administrative processes, contributing to the overall productivity and professionalism of the Firm.

Core Competencies:

• Teamwork
• Research and analysis
• Accountability and dependability
• Superior attention to detail & accuracy
• Decision making and judgment
• Development and continual learning
• Organizational skills
• Ethics and integrity
• Critical Thinking & Problem solving
• Professional judgement
• Superior communications skills
• Time management and organization
• Proactive
• Confidentiality

Position Duties:

• Prepare and assist with T1, T2, T3, T4, and T5 tax returns under Partner/Manager direction
• Support bookkeeping and data entry tasks using Sage and QuickBooks
• Track compliance and filing deadlines for tax and year-end reporting
• Prepare draft and final client reporting packages for Partner/Manager review
• Prepare year-end checklists for clients and coordinate the completion of required documents
• Respond to and prepare documentation for CRA requests for supporting information
• Maintain client files, CRA authorizations, and ensure accurate and timely document submissions
• Prepare client correspondence and internal reports for Partner signature
• Schedule and coordinate client and internal meetings, including agendas, minutes, and follow-up actions
• Respond to client and staff inquiries promptly and professionally, escalating as needed
• Gather and forward information to clients, advisors, and external stakeholders
• Coordinate the return of client documents and ensure accuracy in final deliverables
• Assist with the preparation and distribution of invoices and support Accounts Receivable collection efforts
• Provide administrative support for special projects, events, and busy season demands
• Scan, file, and maintain documents to support the Firm's paperless environment
• Provide back-up support to Office Services, Reception, or Production as required
• Contribute to the Firm's positive reputation through professional communication and client service
• Other duties as assigned

Requirements:

• Diploma or certificate in Accounting, Business, or Administration, or equivalent experience
• 2–3 years' experience in an accounting or professional services firm preferred
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Familiarity with CaseWare, CaseView, Taxprep, Sage, and QuickBooks considered an asset
• Strong interpersonal and communication skills
• Ability to manage competing deadlines and adapt to varying workflow demands
• Commitment to accuracy, professionalism, and confidentiality

Working Conditions:

• Office-based position with occasional extended hours during peak periods (e.g., tax season)
• Collaborative and team-oriented work environment
• Tight deadlines requiring attention to detail and flexibility

Compensation & Benefits

We offer competitive compensation based on experience, along with a comprehensive benefits package, including:

Salary: Based on years of experience in related field.

RRSP Program: Helping you plan for your future.

Health & Wellness Benefits: Supporting your well-being.

Join Us

If you're excited about the opportunity to grow your career with Ford Keast LLP, we encourage you to apply

While we appreciate all applications, only those selected for an interview will be contacted. We retain candidate submissions for 6 months.

Accessibility & Inclusion

Ford Keast LLP is committed to fostering an inclusive workplace. We encourage applications from persons with disabilities and will provide accommodations throughout the recruitment process. If you require any adjustments, please let us know.

All applications are strictly confidential.

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