Receptionist/Administrative Assistant

2 weeks ago

Burlington, Ontario, Canada OCI Group Full time $37,000 - $43,000 per year

About the job

Locations: Burlington/In Office Full-Time

Start Date: Immediately

Reporting to: Administrative Supervisor

Why Work for OCI Group?

Because you'll be working with the best of the best. Our company's size and solid reputation attracts industry leaders, creating a charged atmosphere where no matter how much you already know, you'll learn something new every day. Ours is a problem-solving culture that encourages innovation. We pride ourselves on our friendly, people-first atmosphere, and encourage our employees to think independently, be hands-on, and do their work with skill, compassion and complete integrity.

Job Summary

Providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time-sensitive material. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.

Key Responsibilities

Administrative Duties

· Taking/updating assignments, contacting the client for new/updated assignment information, performing conflict check, obtaining file number, entering new assignment, preparing file folders, filing, and distributing them

· Typing: Preliminary reports, reports, memos, etc. (checking for proper grammar, language, and punctuation), formatting reports, downloading photographs

· Filing in a timely manner

· Applying for Fire Reports and OFM Reports

· Assisting with File Management and WIP

· Other administrative duties assigned by the Administrative Supervisor

Maintenance

· Office maintenance, receiving and distributing mail and courier

· Dealing with contractors and office suppliers

· Order supplies

· Equipment maintenance

· Receiving Exhibits if the exhibit coordinator is unavailable

· Investigator CV maintenance

Accounting

· Assist accounting with invoices, accounts receivable and accounts payable

· Time & Expense entries

· Billing review reports

· Opening files

Experience and Qualifications

· Minimum completion of Grade 12 with post-secondary, administrative assistant/business post-secondary Diploma is an asset

· 5+ years administrative experience or equivalent preferred

· Advanced Microsoft Office, including Word, Excel, PowerPoint

· Keyboarding speed of 80-90 wpm. Accuracy required

· Demonstrated ability to work independently

· Tech savvy

· Must be able to exercise good judgment and maintain strict confidentiality

· Excellent organizational, oral, and written communication skills

· Strong ability to multi-task and deal effectively with all levels of staff and the public

· Ability to prioritize and meet deadlines in a fast-paced environment

· A Criminal Record Search will be required upon hire

Job Type: Full-time/In Person

Pay: $37,000.00-$43,000.00 per year

Additional pay:

  • Bonus pay

Benefits:

  • Dental care
  • Paid time off
  • Vision care

Schedule:

  • 8 hour shift
  • Monday to Friday

Job Type: Full-time

Pay: $37,000.00-$43,000.00 per year

Benefits:

  • Dental care
  • Extended health care
  • On-site parking
  • Paid time off
  • Vision care

Work Location: In person

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