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Assistant - Accounting & Project Administration
2 weeks ago
Company Description
ONIT Construction Inc. is dedicated to delivering exceptional services and expertise to clients across a wide variety of projects. Each project is approached with tailored management strategies to suit specific client and project needs, ensuring every detail is addressed. Committed to service excellence, ONIT Construction strives to achieve outstanding results regardless of project size or scope. The company values precision, professionalism, and client satisfaction in every endeavor.
About the Role
We are seeking a highly organized and detail-oriented Assistant to support ONIT's accounting, project administration, and day-to-day operational needs. This role is ideal for someone who enjoys multitasking, maintaining order in a fast-paced construction environment, and helping keep financial and project documentation running smoothly. Part-time hours with flexible scheduling.
Key Responsibilities
Accounts & Documentation
- Create binders for new projects, including printing project information, PO's, and vendor documents.
- Maintain organized accounting records for invoices, receipts, and supporting documents.
- Assist with purchase orders (POs) and track confirmations from suppliers.
- Assist with correcting or resubmitting documentation as requested.
Project Administration
- Prepare weekly office inspection reports and assist with upcoming schedule documentation.
- Help prepare and assemble project packages for tendering, meetings, or client submissions.
- Coordinate pick-ups, deliveries, and small errands when needed.
Office & Operational Support
- Communicate with suppliers and subcontractors to gather missing or corrected documents.
- Monitor project-related emails, follow up on outstanding paperwork, and ensure files remain current.
Requirements
- Strong organization skills with the ability to manage multiple tasks simultaneously.
- Comfort with data entry, printing/scanning, and maintaining digital & physical files.
- Proficient with email communication and basic office software (Outlook, PDF tools, Excel/Sheets).
- Professionalism, attention to detail, and strong follow-through.
- Valid G-class license and personal vehicle.
- Construction or office administration experience is an asset but not required.
Work Type / Schedule
- Part-time: 20–24 hours per week.
- On-Site: Burlington office.
Compensation
- $ per hour.
