Project Administrator

We have an exciting opportunity for a motivated and detail-oriented Project Administrator to join our team Municipal team in Halifax, NS

As a Project Administrator, you will play a pivotal role in supporting our Project Managers (PMs) to ensure the successful execution and delivery of projects in transportation infrastructure and health care. This position requires strong organizational skills, and proficiency with project management software. Key responsibilities include reviewing and maintaining project documents like schedules, drawings, and change notices; coordinating with stakeholders; managing purchase orders; preparing reports; and ensuring compliance with safety regulations.

This position is ideal for someone who thrives on collaboration, organization, and taking a proactive approach to project delivery. You will work with various project delivery methods, including Design-Bid-Build, Progressive Design-Build, Public-Private Partnerships, and Integrated Project Delivery. Your efforts will be crucial in maintaining the flow of project documentation, making you an essential part of our project success.

Your key responsibilities:

• Work closely with project managers to develop project plans, schedules, tasks, and budgets;
• Coordinate project activities and monitor progress to ensure deadlines are met;
• Provide internal project reporting including progress reporting, budget tracking, earned value reporting.
• Compile invoices and be responsible for oversight of accounts payables and receivables;
• Coordinate meetings, conferences, and events related to projects and client specific marketing initiatives;
• Prepare agendas, document meeting minutes and action items for internal and external (client) meetings;
• Prepare, maintain, and track sub-contractor and sub-consultants' agreements;
• Document control including SharePoint site administration;
• Collaborate with clients and project managers to identify internal critical path action items;
• Support in preparation of construction contract administration documents, including document preparation, posting of tenders, and issuing of addenda to databases and websites;
• Coordinate and track construction contract administration including shop drawings, RFIs, change orders, unit price quantities, bid summaries and progress claims;
• Review technical reports for completeness, and compliance with client requirements, and
• Collaborate with the technical team to develop proposals that meet client requirements.

Your capabilities & credentials:

• Relevant post-secondary diploma in Civil Technologist or Construction Management or degree in Engineering or equivalent education and experience;
• Have a minimum of 3 years' experience working in a consulting engineering or civil construction environment;
• Primavera P6, MS Project, and Advanced Excel;
• Good understanding of local construction permitting requirements and project document control;
• Experience using Project Management and/or Construction Management Software would be an asset;
• Ability to adapt to changes and re-evaluate priorities, multi-task, and manage time wisely; and
• Strong organizational, interpersonal, and communication skills.

What we can offer you:

• A competitive compensation package effective on your first day of employment:

• Comprehensive health and dental benefits

• CAAT Defined Benefit Pension Plan with employer contributions

• Generous vacation allowance commensurate with experience

• Maternity or Parental leave top-up

• Health spending account
• Wellness incentive
• Membership dues reimbursement
• Education and lifelong learning subsidization
• Community volunteering incentive
• Employee Family Assistance Program
• Public transit subsidy

In addition to the above benefits, we offer:

• Flexible hours and locations to support work/life balance, including hybrid options;
• Ability to work paid overtime and bank time-in-lieu for future use;
• Diverse team with a wide range of experience and expertise;
• Exposure to a variety of projects;
• Support to develop skills and pursue projects related to your own interests;
• Collaboration between multiple disciplines and levels of expertise;
• Mentoring opportunities to foster your personal and professional development;
• Accessible and central offices in Atlantic Canada and Ottawa;
• Access to training opportunities in areas ranging from technical development to leadership skills;

About Us
At CBCL our purpose is to create a positive and lasting impact on people and our planet. As an employee-owned firm, at CBCL, our people are everything. We are committed to promoting inclusivity and diversity for a workplace where everyone can thrive, and we build long-term relationships with our clients while providing them with innovative solutions.

We have earned recognition as one of Canada's Top 100 Employers and one of Canada's Best Managed Companies. Our multitalented group of professionals offer consulting in the Infrastructure, Water and Wastewater, Buildings, Industrial, and Earth and Environment sectors. We value our people, our communities, and our history and look forward to continuing our steady growth.

Along with our commitment to reducing our carbon footprint corporately, CBCL develops and implements sustainable engineering solutions that respect the current social and environmental impacts, as well as future implications of our designs.

CBCL operates from its offices in Halifax and Sydney, NS; Charlottetown, PE; Saint John, Fredericton and Moncton, NB; St. John's, NL, and Ottawa, ON.

CBCL Limited strives to provide a diverse workplace that is inclusive, accessible and celebrates individuals and what makes us unique. We are proud to be an employer partner with the Canadian Centre for Diversity and Inclusion and Pride at Work.

We are committed to creating an inclusive and accessible workplace for all. If you require accommodations at any stage of the recruitment or interview process, or while working with us, please email We will work with you to meet your needs in a respectful and timely manner.

Our goal is to ensure every candidate has a fair opportunity to demonstrate their abilities. We value diverse perspectives and are dedicated to removing barriers that may prevent individuals from thriving in their roles.

We thank all applicants for their interest, but only those applicants who are selected to interview will be contacted.