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Administrative Assistant

2 hours ago

Stratford, Ontario, Canada Stratford Children's Services Inc. Full time

Job Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide essential support to our office operations, ensuring smooth daily functions. This role requires excellent communication skills, proficiency in various office software, and the ability to handle multiple tasks efficiently. Experience in medical offices is a plus, but not mandatory. The position offers an opportunity to work in a dynamic environment where professionalism and customer service are paramount.

Responsibilities

  • Manage front desk duties, including greeting visitors and answering multi-line phone systems with professionalism and courtesy
  • Perform data entry and maintain accurate records using Microsoft Office, Google Workspace
  • Handle filing, document proofreading, and organization of office supplies and records
  • Send out daily emails of appointments and designated on call persons
  • Provide customer support through phone, email, and in-person interactions, ensuring excellent phone etiquette and customer service standards
  • Assist with bookkeeping tasks and basic financial record keeping as needed
  • Support administrative tasks such as scheduling appointments, managing calendars, and coordinating meetings
  • Maintain a clean and organized work environment to promote efficiency
  • Support office operations by managing client records and assisting with administrative duties specific to healthcare settings
  • Knowledge of inventory needs and ordering for programs and office, grocery shopping as required for office needs
  • Set up Teams Meetings and Zoom meeting
  • Creation of staff ID Badges

Qualifications

  • Proven clerical or administrative experience, preferably in office or healthcare environments such as medical or dental offices
  • Strong computer skills with proficiency in Microsoft Office (Word, Excel), Google Workspace
  • Excellent organizational skills with attention to detail for data entry, proofreading, and filing tasks
  • Effective communication skills with professional phone etiquette and customer service experience
  • Ability to multitask efficiently in a fast-paced environment
  • Familiarity with multi-line phone systems and front desk operations is preferred
  • Basic bookkeeping knowledge is advantageous
  • High school diploma or equivalent required; additional administrative training or certification is a plus

Job Types: Full-time, Permanent

Pay: $20.00-$22.00 per hour

Expected hours: 37.5 per week

Benefits:

  • On-site parking

Work Location: In person