Administrative Assistant

Come Build Your Career at Aecon
As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, You Can Count On

• Safety Always. Our number one core value. If we can't do it safely, we don't do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We're passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us

At Aecon We

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We're always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community

What is the Opportunity?
As the Administrative Assistant, you will play a key role in ensuring the smooth operation of day-to-day administrative functions across departments. The Administrative Assistant will demonstrate professionalism, discretion, and a proactive approach to supporting internal teams and client-facing activities. Please note this is a 12-month contract.

What You'll Do Here

• Provide administrative and clerical support with speed and accuracy
• Perform and maintain daily documentation
• Process invoices in a timely manner and Handle claims processing
• Maintain and organize document files
• Perform general clerical duties; photocopying, faxing, mailing, filing and couriers etc
• Provide administrative support to various departments as needed. Such as assisting with client meetings, creating presentations and packages.
• Assist with client meetings
• Administers office and safety supplies, stationary
• Suggest and implement improved work methods and systems relating to administrative tasks
• Performs other duties and responsibilities as required

What You Bring To The Team

• Minimum 2 years of administrative related experience
• Excellent computer skills using MS Office products, including MS PowerPoint, Word and Excel
• Knowledgeable in SAP and Concur
• Ability to work independently, accurate computer data input and record keeping
• Attention to detail, excellent organizational skills, and discretion with confidential information
• Ability to problem solve and work independently
• Must be able to deal with sensitive customer issues in a confidential manner
• Strong communication skills, dealing tactfully with employees, visitors and customers
• Problem solving, planning and organizational skills, ability to prioritize tasks, work to timelines

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.