Records Admin Coordinator

Records Admin Coordinator

Job ID

253643

Posted

23-Dec-2025

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Administrative

Location(s)

Toronto - Ontario - Canada

About the Role:

As a CBRE Records Administrative Coordinator, you will perform technical, clerical and administrative support functions related to records creation, retention, retrieval, and storage.

This job is part of the Office Operations function. They are responsible for providing office support to a client, business function or individual contributor.

What You'll Do:

• Sort and classify information according to guidelines such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
• Add new material to file records or create new files, as necessary.
• Find and retrieve information from files in response to requests from authorized users. Keep records of materials filed or removed using logbooks or computer.
• Use appropriate technology to image and index documents for storage on imaging or document storage platform.
• Verify quality and accuracy of scanned images. Coordinate imaging services provided by third party.
• Maintain inventory onsite and offsite records in compliance with business requirements.
• Oversee document management responsibilities pertaining to high-profile clients.
• Assist manager with inspecting and streamlining processes related to document creating, use, storage, and retrieval.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You'll Need:

• High School Diploma or GED with up to 2 years of job-related experience.
• Excellent written and verbal communication skills.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

Applicants must be currently authorized to work in Canada without the need for visa sponsorship now or in the future

Why CBRE?

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills, and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

The posting is for an existing vacancy with the organization

CBRE carefully considers multiple factors to determine compensation, including a candidate's education, training, and experience. The salary range being offered for this Records Admin Coordinator position is between $43,000 annually and $47,8600 annually. The compensation that is provided to a successful candidate will depend on the candidate's skills, qualifications, and experience. This role will provide the following benefits: Group Retirement Program, Medical, Dental and Vision coverage, Life Insurance and more.

Equal Employment Opportunity Statement: CBRE is an equal opportunity employer who welcomes and encourages application from all persons regardless of race, creed, ancestry, national or ethnic origin, colour, age, religion, sex, sexual orientation, family status, gender identity or expression, disability or any other status or condition protected by applicable federal, provincial or territorial law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individual with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at or via telephone at Via telephone at Canada) and U.S.)