Sr. Project Coordinator, Portfolio Governance

We're building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what's right for our clients.

At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute.

To learn more about CIBC, please visit

What you'll be doing

You will report to the Director of Portfolio Governance and Reporting and will be supporting the governance of the PBB and CBWM Project Delivery organization. As a Portfolio Governance Coordinator, you'll be supporting the consolidation of executive material, following the established reporting cadence.

You will need to be proficient on MS Office standard applications, data management tools, CIBC Project Delivery enterprise tools and business reporting tools, as well as familiar with industry standards on Portfolio Management Executive reporting.

At CIBC we enable the work environment most optimal for you to thrive in your role. You'll have the flexibility to manage your work activities within a hybrid work arrangement where you'll spend 1-3 days per week on-site, while other days will be remote.

How you'll succeed

• Portfolio Funding Governance and Performance Material – You will be a critical support in the consolidation of PBB & CBWM Portfolio reporting material monthly/weekly/as required, and will be trained to support set-up steps on the enterprise project systems. You will proactively identify, review and communicate results of adherence to the CIBC Enterprise Delivery Framework (EDF). Your day-to-day responsibilities include:
• Prepare material for Project Investment funding reviews with the Chief Admin Officer (CAO) leadership and any other support documents for other committees
• Publish monthly community notes to Project Managers and Delivery Leads
• Support Project Delivery with enterprise tools as applicable
• Publish weekly reports on delivery health of projects in the portfolio

• Review monthly Planview Data Quality compliance metrics and assist Project Managers to ensure gaps are closed within the same reporting month

• Strategy PMO Admin Support – You will also be a critical support in the day to day operations of the Portfolio Management Office, covering the following:

• Calendar management, coordinating team events, bookings for leadership meetings, etc.
• MS Teams Admin (Manage access to Groups, Channels, folders)
• Sharepoint Admin (Manage access, complete yearly attestation and reviews)

• Admin Maintenance of Shared PMO mailbox, distribution lists, other document repositories

• Communication – You have well developed written and verbal communication skills. Ability to facilitate meetings with peers, partners and executives as required. Ability to produce a variety of business documents with clarity of thought and orderliness of presentation. You will be preparing monthly communication for the PBB & CBWM Delivery Portfolio community, with updates on governance, policies and process as content.

• Maintain relationships – Advocate/facilitate information gathering and sharing with the Business executives, leaders, owners and delivery managers, EPO, SGI Office, Canadian Banking Project and Business Finance, and PBB & CBWM Executive and Leaders throughout the execution of Portfolio Management functions. Seek and foster cooperation at all times to timely achieve shared business goals and priorities

Who you are

• You have excellent communication skills. You're confident in your ability to communicate detailed information in an impactful way and seek/foster cooperation at all times.
• You give meaning to data. You enjoy investigating complex problems, and making sense of information.
• You pay attention to details. You enjoy investigating complex problems, and making sense of information.
• You understand that success is in the details. You notice things that others don't. Your critical thinking skills help to inform your decision making.
• You love to learn. You're passionate about growing your knowledge, and you know that there is no limit to what you can achieve.
• You're digitally savvy. You seek out innovative solutions and embrace evolving technologies. You can easily adapt to new tools and trends.
• You act like an owner. You thrive when you're empowered to take the lead, go above and beyond, and deliver results.
• You embrace and champion change. You'll continuously evolve your thinking and the way you work in order to deliver your best.
• Values matter to you. You bring your real self to work and you live our values – trust, teamwork and accountability.

What CIBC Offers

At CIBC, your goals are a priority. We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential. We aspire to give you a career, rather than just a paycheck.

• We work to recognize you in meaningful, personalized ways including a competitive salary, incentive pay, banking benefits, a benefits program*, defined benefit pension plan*, an employee share purchase plan, a vacation offering, wellbeing support, and MomentMakers, our social, points-based recognition program.
• Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients.

• We cultivate a culture where you can express your ambition through initiatives like Purpose Day; a paid day off dedicated for you to use to invest in your growth and development.

• Subject to plan and program terms and conditions

What you need to know

• CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. If you need accommodation, please contact

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- You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit.
- We may ask you to complete an attribute-based assessment and other skills tests (such as simulation, coding, French proficiency, MS Office). Our goal for the application process is to get to know more about you, all that you have to offer, and give you the opportunity to learn more about us.

Job Location

Toronto-81 Bay, 25th Floor

Employment Type

Regular

Weekly Hours

37.5

Skills

Corrective and Preventive Action (CAPA), Prioritization, Process Improvements, Progress Monitoring, Project Coordination, Project Planning, Project Scheduling, Project Scope Development, Workforce Planning