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NINS - National Program Admin Assistant

3 weeks ago

Victoria, British Columbia, Canada British Columbia Aboriginal Network on Disability Society (BCANDS) Full time

Job description

British Columbia Aboriginal Network on Disability Society

Administrative/Program Assistant

Position Type: 35 Hours / Weekly - $23/ hour - *Benefits as per BCGEU Collective Agreement

Location: Victoria, British Columbia

Employer: B.C. Aboriginal Network on Disability Society (BCANDS)

Anticipated Start Date: January 5th, 2026

_____________________________________________________________________________________________

Position Summary:

The BCANDS Administrative/Program Assistant is responsible for a variety of activities assisting in the operations of the Society.

The BCANDS Administrative/Program Assistant works closely with management and the various programs of the Society, performing a range of administrative and support functions. These include but are not limited to:

  • Provides administrative support to ensure efficient operation of office.

  • Answers the telephone, schedules meetings, and supports visitors.

  • Carries out administrative duties such as filing, typing, copying, binding, scanning etc.

  • Makes travel arrangements for staff such as booking flights, cars, and hotel or restaurant reservations.

  • Exhibits polite and professional communication via phone, email, and mail.

  • Supports team by performing tasks related to organization and strong communication.

  • Ensures operation of equipment by completing preventive maintenance requirements, scheduling repairs, maintaining equipment inventories, and evaluating new equipment and techniques.

  • Provides information by answering questions and requests.

  • General office operations (photo-copying, filing, answering phones, etc.)

  • Information collection as requested

  • Liaison/contact various entities for information, as required

  • Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.

  • Contributes to team effort by accomplishing tasks as needed.

  • Other duties as required / directed

Team Work

  • Attends training, development initiatives and BCANDS team meetings as scheduled.

  • Represent BCANDS at meetings with various associated agencies, government, Indigenous organizations, etc., when required.

  • Actively supports continuous improvement by identifying problem areas in regard to efficiency and effectiveness of BCANDS.

  • Works with various external specialists, clinicians, disability and health professionals, BCANDS employees and other associated stakeholders

Administrative Assistant Skills and Qualifications:

  • Reporting Skills
  • Administrative Writing Skills
  • Microsoft Office Skills
  • Managing Processes
  • Organization
  • Analyzing Information
  • Professionalism / maturity
  • Problem Solving
  • Supply Management
  • Inventory Control
  • Verbal Communication

Education and Experience Requirements

  • Secondary school diploma or equivalent education required
  • 2 years of administrative assistant experience
  • Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat
  • Valid driver's license with daily access to reliable vehicle
  • Acceptable Background Check
  • Experience working with Indigenous Peoples / communities / persons with disabilities

Benefits (after successful completion of probationary period):

  • Excellent working environment

· Company pension – Matching RRP

· Dental care

· Disability Insurance (LTD)

· Life insurance

· Vision care

  • Other

*No phone calls please. Applicants will be contacted by the Society if an interview if requested.

*Persons with disabilities are encouraged to apply for available IDC positions.

Job Types: Full-time, Fixed term contract

Contract length: 24 months

Pay: $23.00 per hour

Expected hours: 35 per week

Benefits:

  • Casual dress
  • Dental care
  • Disability insurance
  • Extended health care
  • Life insurance
  • On-site parking
  • Paid time off
  • RRSP match
  • Vision care

Schedule:

  • Monday to Friday

Work Location: In person

Job Types: Full-time, Fixed term contract

Contract length: 15 months

Pay: $23.00 per hour

Expected hours: 35 per week

Benefits:

  • Dental care
  • Extended health care
  • Life insurance
  • On-site parking
  • Paid time off
  • RRSP match

Work Location: In person