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office receptionist

2 days ago


Markham, Ontario, Canada Globe Immigration Full time

Overview
Languages

English

Education

  • College/CEGEP
  • or equivalent experience

Experience
1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Asset languages

  • Spanish

Work setting

  • Urban area
  • General office
  • Law firm

Responsibilities
Tasks

  • Greet people and direct them to contacts or service areas
  • Obtain and process information required to provide customer service
  • Record and relay information
  • Schedule and confirm appointments
  • Perform clerical duties, such as filing and sorting and distributing mail
  • Answer telephone and relay telephone calls and messages
  • Arrange teleconferences
  • Type and proofread correspondence, forms and other documents
  • Sort, process and verify applications, receipts and other documents
  • Send and receive messages
  • Provide general information to clients and the public
  • Locate and remove files requested
  • Label, file and retrieve documents
  • Compile data, statistics and other information
  • Receive and forward telephone or electronic enquiries
  • Work on reports from manual or electronic files, inventories and databases
  • Process incoming and outgoing mail manually or electronically
  • Photocopy and collate documents for distribution, mailing and filing

Experience and specialization

Computer and technology knowledge

  • Social Media
  • Database software
  • MS Access
  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Word
  • MS Windows

Area of work experience

  • Correspondence

Area of specialization

  • Forms and records

Additional information

Work conditions and physical capabilities

  • Ability to work independently
  • Fast-paced environment
  • Tight deadlines
  • Repetitive tasks
  • Attention to detail

Personal suitability

  • Excellent oral communication
  • Excellent written communication
  • Organized
  • Ability to multitask
  • Time management
  • Efficiency

Benefits
Other benefits

  • Other benefits
  • Parking available