Accounting & Office Administrator

2 weeks ago

Gloucester ON KJ S, Canada ef-304b-4b97-9465-03e288d89514 Full time

Job title: Accounting & Office Administrator

Position: Ottawa, Ontario, Canada

Employment Type: Permanent, Full-Time.

Start Date: November 2025

Company Overview

We are a growing new home builder dedicated to creating modern, thoughtful communities. Having recently completed our first 10 residential units, we're just getting started. Our mission is grounded in three core values: efficiency, health, and community. We're passionate about building homes that not only look great but also support healthier, more sustainable lifestyles. As we continue to grow, so will the opportunities for our team.

Job Description:

This is an Entry Level position. We are seeking a Accounting & Office Administrator to join our team in Ottawa, Ontario. You will play an important part in our financial operations, contributing to the growth and success of Evospace. Your responsibilities will include:

· Bookkeeping Mastery: Manage Bookkeeping tasks, including journal entries, accounts payable, and accounts receivable. Prepare and ensure the processing of cheques, direct deposits, payroll, bills, and invoices. Assist with year-end financial statement preparation for several companies.

· Accounts Payable : Process accounts payable, including matching invoices to purchase orders and delivery slips. Verify job codes and cost allocations for accuracy in job costing. Prepare and post journal entries, bank deposits, and expense reports.Reconcile vendor statements and assist with month-end closing procedures. Maintain accurate and up-to-date financial records in accounting software. Assist with payroll preparation and timecard collection. Monitor subcontractor compliance documents (e.g., insurance certificates, lien waivers).

· Financial Analysis: Prepare and analyze monthly and yearly reports, such as budgets, cashflows, income statements, mortgage status, and balance sheets. Assist with construction estimates and project financial proformas.

· Internal Control: Develop and implement internal controls to safeguard company assets. Collaborate with management to improve the efficiency of the organizational process. Monitor and enhance controls over financial and business risks. Handle health plan financial reporting when applicable.

· Administrative Duties: Organize and respond to general inbox inquiries and phonecalls. Organizing the office and software system where required.

Qualities:

We are looking for a candidate with the following qualities:

· Self-motivated and capable of working independently.

· A team player with strong communication skills, both written and oral.

· Exceptional organizational abilities

· Strong commitment to grow within the company.

Experience:

The ideal candidate will have:

· Minimum 2 years of relevant experience.

· Diploma in accounting or a related field.

· Proficiency in English

· Advanced knowledge with Microsoft Office and Quickbooks.

· Familiarity with federal, provincial, and municipal reporting requirements.

· Preferred Experience :

  • Construction or Real Estate Industry
  • Information Technology(IT),
  • Pursuit of CPA,
  • Degree

Job Type: Full-time

Pay: From $45,000.00 per year

Ability to commute/relocate:

  • Gloucester, ON K1J 7S6: reliably commute or plan to relocate before starting work (required)

Application question(s):

  • Do you live in Ottawa?

Education:

  • Bachelor's Degree (preferred)

Experience:

  • Accounts payable: 2 years (preferred)
  • Administration: 2 years (preferred)
  • Bookkeeping: 2 years (preferred)

Work Location: In person

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