Document Control Coordinator

1 day ago

Mississauga, Ontario, Canada Trillium Rail Partners Full time

Job Description

The Document Control Coordinator is responsible for supporting the organization, tracking, and maintenance of project documentation throughout the project lifecycle. This role ensures that all project records are properly controlled, distributed, and archived in accordance with established procedures.

Key Responsibilities:

  • Assist in developing and maintaining document control procedures to support efficient document management.
  • Manage the receipt, tracking, and distribution of project documents, including drawings, specifications, contracts, and reports.
  • Maintain version control and document logs to ensure accurate tracking and easy retrieval of information.
  • Collaborate with internal teams and external stakeholders to ensure compliance with document standards and timelines.
  • Support document approval workflows and ensure proper authorization and sign-off of project records.
  • Conduct periodic quality checks and audits to ensure accuracy and completeness of documentation.
  • Provide guidance and training to team members on document control systems and best practices.
  • Other duties as related to the role.

Required Skills and Competencies

Qualifications & Skills:

  • Prior experience in a document control or administrative support role, ideally within engineering, construction, or infrastructure projects is preferred.
  • Proficiency in document management systems (e.g., SharePoint, Aconex, Procore, or similar) is preferred.
  • Strong organizational skills and attention to detail.
  • Ability to manage multiple tasks and deadlines in a fast-paced environment.
  • Effective communication skills and a collaborative mindset.
  • Familiarity with document control standards and procedures.

Key Competencies:

  • Knowledge of digital filing systems and document versioning.
  • Ability to troubleshoot basic document-related issues and inconsistencies.
  • Time management and prioritization skills.
  • A proactive and process-oriented approach to documentation.

Location

Mississauga, Ontario

Department

Digital Delivery

Employment Type

Full-Time

Minimum Experience

Experienced

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