Document Control Manager

11 hours ago

Mississauga, Ontario, Canada Amico Full time
Description

The Document Control Manager is responsible for overseeing all corporate document management activities for Amico Affiliates. This role ensures that project documentation is accurate, up to date, properly stored, and efficiently distributed to relevant stakeholders. The Document Control Manager plays a key role in supporting compliance, project delivery, and collaboration across multidisciplinary teams by maintaining an effective document control system in line with company standards and client requirements.

Responsibilities
  • Develop and implement document control processes, procedures, and systems for managing project documentation effectively.
  • Lead and manage the document control team, providing guidance, training, and support to ensure accurate and timely documentation.
  • Establish and maintain document control protocols, including version control, distribution, filing, and archiving of project documents.
  • Ensure the accuracy, completeness, and integrity of project documentation, including drawings, specifications, contracts, permits, and correspondence.
  • Collaborate with project managers, engineers, subcontractors, and other stakeholders to coordinate document flow and ensure timely approvals and reviews.
  • Implement document control software and tools, ensuring their effective utilization for document management and retrieval.
  • Ensure compliance with industry standards, regulatory requirements, and company policies related to document control.
  • Provide training and support to project teams on document control procedures and software usage.
  • Generate regular reports on document control activities, including status reports, metrics, and audit findings.
Qualifications
  • Bachelor's degree in a relevant field or equivalent work experience.
  • 8 years of experience in document control, with 5 years in a managerial or supervisory role within the construction industry.
  • Proficiency in document control software and Microsoft Office applications.
  • Strong understanding of document management systems and best practices.
  • Excellent organizational, communication, and leadership skills.
  • Strong attention to detail and accuracy.
  • Excellent problem-solving and decision-making abilities.
  • Ability to work under pressure and meet tight deadlines.
  • Effective team management and collaboration skills.

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