Document Control Coordinator

6 days ago

Mississauga, Ontario, Canada Trillium Rail Partners Full time

About the Project:

The Eglinton Crosstown West Extension will bring the Eglinton Crosstown LRT another 9.2 kilometres farther west, creating a continuous rapid transit line from the east end of Toronto into Mississauga. The Stations, Rail, and Systems (SRS) package encompasses the design, construction, integration, and commissioning of key project components.

Position Overview:

Amico Affiliates is seeking a Document Control Coordinator to join the ECWE-SRS project team. The successful candidate will be responsible for maintaining accurate and organized project documentation, ensuring compliance with company and client standards, and supporting project teams in efficient information management. This role is critical to the smooth operation of project workflows and communication.

Key Responsibilities:

  • Manage, organize, and maintain all project documents, including drawings, contracts, reports, and correspondence.
  • Ensure all documents are correctly filed, version-controlled, and accessible to project stakeholders.
  • Coordinate the distribution of project documentation internally and externally, ensuring timely delivery.
  • Track document transmittals and revisions, maintaining a comprehensive log of project communications.
  • Collaborate with project teams to ensure adherence to document control procedures and standards.
  • Assist in preparing reports, presentations, and documentation packages as required by management or clients.
  • Support compliance with regulatory requirements and company quality management systems.
  • Identify opportunities to improve document control processes and implement best practices.

Qualifications:

  • Previous experience in document control, preferably within construction or engineering projects.
  • Proficiency with document management systems (e.g., Aconex, Procore, SharePoint).
  • Strong organizational skills and attention to detail.
  • Excellent written and verbal communication skills.
  • Ability to manage multiple priorities and work under tight deadlines.
  • Knowledge of project management processes and construction documentation standards is an asset.

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