Executive Assistant

Job Description

What is the opportunity?

In this role, you will play a critical role by providing direct support to the Vice President, Distribution Excellence. In addition, you will collaborate with RBC Leadership, senior management teams and business partners on behalf of the VPs, follow-up on action items, maintain calendars, coordinate travel arrangements, facilitate department events, maintain and organize files.

What will you do?

• Act as the key contact for the Vice President, Distribution Excellence

• Calendar management including prioritizing scheduling and managing conflicts; provide support in organizing meetings, video and in person meetings (book meeting location and equipment resources)

• Set up and coordinate business planning sessions, town halls, staff meetings, management meetings, bi-weekly management team meetings and one-on-ones with direct reports

• As required, follow up on any agenda items or deliverables including coordination with facilitator and presenters to deliver materials in a timely manner

• Support the overall objectives of the senior management teams with the coordination of meeting planning and materials, including providing administrative support, organizing of team meetings, events and help with town hall meetings, etc.

• Coordinate travel and hotel arrangements for the VPs and respective teams, as needed

• Maintain vacation schedule and up-to-date records for the executives and their direct reports within Workday

• Prepare expense reports ensuring accuracy and adherence to policies ensuring expense reimbursement is within the expense report guidelines; validate expense reports prior to approval

• Proactively seek opportunities to provide additional value to ensure all established deadlines/commitments are met

What do you need to succeed?

Must have:

• 5+ years working with Executives (Vice President & above)

• Technically savvy; highly proficient in Microsoft Word, Power Point, Excel, Outlook

• Excellent verbal and written communication skills

• Excellent interpersonal skills, diplomacy, tact, positive can-do attitude

• Outstanding time management and organization skills

• Experience with Human Resources tool, Workday

What's in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• Ability to make a difference and lasting impact

• Work in a dynamic, collaborative, progressive, and high-performing team

• Opportunities to do challenging work

Job Skills

Calendar Management, Office Administration, Time Management

Additional Job Details

Address:

RBC WATERPARK PLACE, 88 QUEENS QUAY W:TORONTO

City:

Toronto

Country:

Canada

Work hours/week:

Employment Type:

Full time

Platform:

PERSONAL & COMMERCIAL BANKING

Job Type:

Regular

Pay Type:

Salaried

Posted Date:

Application Deadline:

Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

Inclusion and Equal Opportunity Employment

At RBC, we believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.

Join our Talent Community

Stay in-the-know about great career opportunities at RBC. Sign up and get customized info on our latest jobs, career tips and Recruitment events that matter to you.

Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well-being of our clients and communities

---