Accounts Payable Specialist

7 days ago

Mississauga Ontario LW K Canada Profound Medical Full time

General Accountability

The Accounts Payable (A/P) Specialist is directly responsible for performing data entry and related duties in disbursing non-payroll accounts payable to individuals, suppliers, corporations, and other entities. This includes maintaining ledgers, credit balances, and account irregularities. The A/P Specialist will also ensure the timely and accurate processing of payment documents such as purchase orders, travel reimbursements, stipends, and any other accounting transactions related to A/P management.

The Accounts Payable Specialist reports to the Corporate Controller.

Duties & Responsibilities

  • Process vendor invoices.
  • Code Expenses.
  • Preparing cheque runs.
  • Reconcile vendor accounts.
  • Ensure company payables are accurate and match vendor invoices confirming prices and quantities to purchase orders.
  • General ledger coding of company expense invoices.
  • Obtain approvals; enter invoices into company accounting system for payments.
  • Reconcile company credit cards.
  • Verify vendor accounts by reconciling monthly statements and related transactions.
  • Maintain list of accounts payable.
  • Maintain/update vendor files.
  • Provide billing information and support in order to facilitate daily bank reconciliations.
  • Preparation of monthly bank reconciliations.
  • Check accuracy of employee reimbursement expenses and in accordance with company policies before processing.
  • Coordinate with vendors regarding invoicing and payment inquiries and discrepancies.
  • Reporting HST returns to the government on a monthly basis.
  • Providing support to the company's financial department, maintaining spreadsheets and files.
  • Any other duties as assigned.

Education

College Education in Accounting

Key Attributes

  • Minimum 3 years direct experience in A/P.
  • Experience in a medical device or electronics assembly manufacturing environment is an asset.
  • Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records.
  • Strong knowledge of payment regulations and fair credit practices.
  • Must possess a high level of moral judgment for handling confidential information and monetary transactions.
  • Experience in gathering data, compiling the proper information, and preparing financial reports.
  • Able to perform moderate to complex account reconciliations.
  • Strong diplomatic, negotiation, and conflict resolution skills in order to handle late payments and delinquent accounts.
  • Basic knowledge of accounting systems, budgets, and internal controls.
  • Advanced proficiency with accounting software and spreadsheet programs and applications.
  • Effective attention to detail and a high degree of accuracy.
  • Strong work ethic and positive team attitude.
  • Sound analytical thinking, planning, prioritization, and execution skills.
  • Excellent teamwork and team building skills.
  • Able to effectively communicate both verbally and in writing.
  • Able to build and maintain lasting relationships with other departments, key business partners, and government agencies.
  • Strong problem identification and problem resolution skills.
  • High level of proficiency with Microsoft Office productivity suite.

We thank you for your interest in Profound Medical. Please note only candidates that are short-listed will be contacted.

We strive to promote diversity and equal opportunity in the workplace and encourage applications from all qualified individuals, including those with disabilities. If selected to participate in the recruitment, selection, and/or assessment process, please inform Human Resources of the nature of any accommodation(s) that you may require.

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