Real Estate Administrator

2 weeks ago

Calgary, Alberta, Canada viani real estate group Full time $60,000 - $90,000 per year

Real Estate Administrator – Join Our Top-Producing Group

We're seeking a motivated and detail-oriented 
Real Estate Administrator
 to join our dynamic and successful real estate group. This is a vital role focused on keeping daily operations running smoothly, supporting agents, and ensuring a high level of service for every client interaction. If you're organized, proactive, and experienced in real estate administration or conveyancing, we want to hear from you.

Key Responsibilities:

  • Provide comprehensive administrative support to real estate agents, including managing calendars
  • Prepare, review, and ensure accuracy of contracts, transaction documents and social media
  • Manage all aspects of transaction coordination from contract to close
  • Maintain well-organized digital and physical filing systems
  • Track office expenses and assist with basic financial recordkeeping
  • Handle client communication with professionalism and promptness
  • Support marketing efforts through social media posts, basic content creation, and scheduling
  • Help optimize systems, workflows, and office organization for efficiency

What We're Looking For:

  • Experience in real estate administration or conveyancing
  • Excellent written and verbal communication skills
  • Strong attention to detail and proofreading abilities
  • Confident managing multiple priorities in a fast-paced environment
  • Comfortable using real estate platforms, CRM systems, Google Workspace and basic design tools
  • Reliable, resourceful, and able to work independently
  • A team player with a positive, can-do attitude
  • Knowledge of compliance standards, follow-up systems, and client management
  • Social media marketing background is a bonus

Why Join Us?

You'll be part of a collaborative group that values efficiency, growth, and shared success. Your contributions will have a direct impact on the group's productivity and the overall client experience. This is a great opportunity to grow with a supportive and driven real estate group.

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