Office Administrator
2 weeks ago
Office Administrator
Reporting to the Operations Manager, the Office Administrator plays a key support role in the day-to-day operations of our construction company. This position provides administrative, clerical, and coordination support to project, operations and leadership teams, helping ensure projects run efficiently, information is organized, and communication flows smoothly between the office and field. Please note, this position is in the office. There is no opportunity to work from home.
YOU:
- Proven experience as an administrative professional in a busy environment
- High comfort level with technology; considered an above-average user of digital tools and systems
- Highly organized with the ability to manage and track multiple priorities and deadlines
- Self-directed with a strong sense of ownership and follow-through; a natural "loop closer"
- Exceptional attention to detail and accuracy
- Intuitive and proactive, with the ability to anticipate the needs of the team
- Professional, reliable, and well organized
- Strong written and verbal communication skills
- Brings positive energy to their work and contributes to a strong team dynamic
- Solution-oriented with a proactive mindset
- Thrives in a fast-paced, deadline-driven environment
- Minimum of 5 years of administrative experience in a high-volume or dynamic setting
WHAT WE OFFER
- Competitive salary based on experience
- Health Plan
- Professional Development Education and Training
- Leading edge technology and well-appointed working environment
RESPONSIBILITIES
- Prepare, format, and maintain documents, spreadsheets, and presentations
- Track and flag action items, deadlines, and follow-ups to support team accountability
- Support leadership and teams with day-to-day coordination and administrative need
- Maintain accurate digital records, shared drives, and internal systems
- Help prepare reports, summaries, and internal communications
- Maintain contact lists, templates, and standardized documents
- Update and maintain procedures in all areas of the company
- Support internal processes and continuously improve administrative workflows
- Assist with company events, training sessions, and internal initiatives
- Act as a central point of coordination between teams to ensure information flows smoothly
- Handle confidential information with professionalism and discretion
Location
LOWER SACKVILLE, Nova Scotia
Department
Administration
Employment Type
Full-Time
Minimum Experience
Experienced
-
Contractor Sales Administrator
7 hours ago
Lower Sackville, Nova Scotia, Canada J.D. Irving Full timeDescriptionThere are several administrative roles needed to support the sales and operations teams. We have an immediate need for a Contractor Sales Admin at our Kent location – 62 Colonel Joseph Scott Drive Lower Sackville. ResponsibilitiesUse the latest ERP software system to specialize in the daily administration of customer orders and shipments...
-
Branch Manager
8 hours ago
Lower Sackville, Nova Scotia, Canada Rentokil Initial Full timeRentokil-Terminix Canada is one of the largest pest control providers to the property management sector. Since its founding, it has been an industry leader in pest control. Our certified specialists use innovative technologies to protect millions of homes and businesses throughout Canada.Under the supervision of the Regional Director, the duties and...
-
Social Worker
8 hours ago
Lower Sackville, Nova Scotia, Canada Lifemark Health Group Full timePosition Title:Social WorkerLocation:Lifemark CORE Physiotherapy & Rehabilitation Centre is located at Unit D 857 Sackville DriveLower Sackville, NS B4E 1S1Status:Full Time and Part Time Hours availableSchedule:Monday-FridayCompensation:Fee-for-Service split, Hourly or Salaried optionsLocation type:Remote, Hybrid or On-SiteCategory:Clinic...
-
Contractor Coordinator
8 hours ago
Lower Sackville, Nova Scotia, Canada Nova Scotia Power Full timeThe OpportunityCompany, Department: Energy Delivery Capital MgmtLocation: Sackville, NSClosing Date: February 16, 2026We are currently looking for a Contractor Coordinator to join the Distribution Capital Execution team in a permanent position. Reporting to the Senior Engineer – Distribution Capital Execution you will share the overall accountability for...
-
Contractor Coordinator
8 hours ago
Lower Sackville, Nova Scotia, Canada Nova Scotia Power Full timeThe OpportunityCompany, Department: Energy Delivery Capital MgmtLocation: Sackville, NSClosing Date: February 16, 2026We are currently looking for aContractor Coordinatorto join the Distribution Capital Execution team in a permanent position. Reporting to the Senior Engineer – Distribution Capital Execution you will share the overall accountability for...
-
Lower Sackville, Nova Scotia, Canada Moneris Full timeL'opportunité - Votre carrière à MonerisVous serez responsable d'offrir l'excellence du service à la clientèle aux commerçants de Moneris et de fournir un soutien financier détaillé pour les besoins de traitement quotidiens des clients. Vous serez également responsable de soutenir les objectifs globaux de service à la clientèle fixés par le...
-
Lower Sackville, Nova Scotia, Canada Moneris Full timeL'opportunité - Votre carrière à MonerisVous serez responsable d'offrir l'excellence du service à la clientèle aux commerçants de Moneris et de fournir un soutien financier détaillé pour les besoins de traitement quotidiens des clients. Vous serez également responsable de soutenir les objectifs globaux de service à la clientèle fixés par le...
-
Sales Coordinator – Residential Saunas
8 hours ago
Middle Sackville, Nova Scotia, Canada Folklore Sauna Company Inc. Full timeSales Coordinator – Residential Saunas (Full-Time)Middle Sackville, NSAbout UsFounded in 2022, Folklore Sauna Company specializes in building handcrafted custom saunas and prefabricated sauna kits designed to celebrate nature, ritual, and relaxation. Based in Middle Sackville, NS, we blend traditional craftsmanship with modern design to create beautiful,...
-
Office Administrator
6 days ago
Lower Sackville, Canada Bedford Ready Mix Ltd Full time**About Us** Bedford Ready Mix has been in operation since 1985 and is a proud member of OSCO Concrete, a member of the OSCO Construction Group. In addition to its shared resources with other OSCO Concrete members, the Bedford location also hosts a four-bay repair facility capable of handling the largest OSCO Concrete pumps in the fleet. This collaboration...
-
Secretary/office Administrator
1 week ago
Lower Sackville, Canada Capital Auto Sales Full timeFull-time Office assistance needed / sales We are a small business seeking the employment of an individual with the following responsibilities: 1- Office management such as (preparing paperwork, communicating with clients, and assisting in sales.) 2- Assisting in dropping off and picking up vehicles from auctions and autoports **Requirements**: 1- Valid...
-
Administrative Assistant
1 week ago
Lower Sackville, Canada Municipal Group of Companies Full timeEastern Traffic Services, part of The Municipal Group of Companies, is a large, diversified construction company engaged in all major aspects of the heavy civil construction industry within the Atlantic provinces. Eastern Traffic Services is currently seeking a full-time Administrative Assistant to join our team out of the office in Lower Sackville,...
-
Contractor Sales Administrator
2 weeks ago
Lower Sackville, Canada J.D. Irving Full timeContractor Sales Administrators assist in supplying construction projects for our PRO Contractors. As knowledgeable Administrator, they work to support the sales team, while connecting with our vendors and fleet team. - Should be a team and result-oriented driven person - Have a strong sense of urgency - Have knowledge about customer service best practices -...
-
Administrative & Finance Coordinator
7 days ago
Lower Sackville, Canada FH Development Group Full timeFH Development Group is a dynamic and growing organization committed to excellence in Development, Construction & Property Management. We are looking for a detail-oriented and reliable Administrative & Finance Coordinator to support our finance, operations, and HR teams. This is a multi-faceted role ideal for someone who thrives in a fast-paced,...
-
Dispatcher/administrator
7 days ago
Lower Sackville, Canada Municipal Group of Companies Full timeREgroup, a division of The Municipal Group of Companies, is one of the areas Environmental Services providers. For over 20 years, REgroup has been serving HRM and surrounding areas with integrated waste collection, management, and recycling services. We are currently seeking a Dispatcher/Administrative Assistant based out of our Lower Sackville, NS...
-
Construction Project Administrator
2 weeks ago
Lower Sackville, Canada Sealand Building Group Full time**Project Administrator** Reporting to the Manager, Product Control & Support, the Project Administrator provides administrative and financial support on various construction projects. In addition, the Project Administrator will assist Project Managers on assimilating project plans, monthly project status reports, purchase orders, minutes and stakeholder...
-
Office Administrator
8 hours ago
Lower Sackville, Nova Scotia, BC A, Canada Sealand Building Group Full timeOffice AdministratorReporting to the Operations Manager, the Office Administrator plays a key support role in the day-to-day operations of our construction company. This position provides administrative, clerical, and coordination support to project, operations and leadership teams, helping ensure projects run efficiently, information is organized, and...
-
Administrative Assistant
2 weeks ago
Lower Sackville, Canada Northwoodcare Inc. Full time**MEALS ON WHEELS - BEDFORD - SACKVILLE!** We are looking for a dynamic individual to be a part of our team for the position of **Administrative Assistant.** **Reports to**: - Coordinator, Sackville-Bedford Meals on Wheels - Sackville/Bedford, Meals on Wheels (MOW) Board Chair **Major Responsibilities**: - Completes administrative duties - Maintains and...
-
Administrative Assistant
7 days ago
Lower Sackville, Canada Northwoodcare Inc. Full time**MEALS ON WHEELS - BEDFORD - SACKVILLE!** We are looking for a dynamic individual to be a part of our team for the position of **Administrative Assistant.** **Reports to**: - Coordinator, Sackville-Bedford Meals on Wheels - Sackville/Bedford, Meals on Wheels (MOW) Board Chair **Major Responsibilities**: - Completes administrative duties - Maintains and...