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Receptionist

2 weeks ago

Calgary, Alberta, Canada Kenn Borek Air Full time

Company Description

Kenn Borek Air (KBA) is a diversified worldwide aircraft charter and leasing operation. The KBA team is currently seeking a receptionist.

Job Description

As the first point of contact at Hangar 4, the Receptionist will welcome all guests and visitors, answer and direct phone calls, and support front office operations. This role ensures a professional, welcoming environment and provides administrative support to various departments.

Major Responsibilities of the Role:

  • Greet and welcome all guests and visitors to Hangar 4, providing a professional and courteous first point of contact.
  • Answer incoming calls and direct them to the appropriate departments, handling all the inquiries with professionalism and efficiency.
  • Maintain a tidy and organized reception area to ensure a welcoming environment.
  • Manage incoming and outgoing interoffice mail, courier deliveries, and general correspondence.
  • Coordinate office supply inventory and place orders as needed to support daily operations.
  • Activate and manage hangar access cards for employees, contractors, and approved visitors.
  • Provide general support including document preparation, filling, scanning and data entry.
  • Maintain comprehensive and well organized physical and digital filing system.
  • Support the scheduling of meetings and take accurate minutes when required.
  • Help coordinate the scheduling of internal audits and safety meetings as needed.
  • Prepare documentation and support materials for audits, investigations, or reviews.
  • Distribute internal communication related to safety, quality, or compliance.
  • Provide administrative support to the Technical Records Department, including documentation handling and data entry.

Qualifications

  • 2 + years of administrative experience
  • Excellent communication and interpersonal skills
  • Strong proficiency in MS Office (Outlook, Word, Excel)
  • Ability to multitask and prioritize in a fast paced environment
  • Detailed oriented with strong organization skills
  • Professional appearance and demeanor
  • Ability to work independently and collaboratively
  • Understanding of confidentiality and professionalism
  • Must have a valid Class 5 driver's license and access to a reliable vehicle
  • Must qualify for Transport Canada Security clearance

Additional Information

Kenn Borek Air offers a comprehensive employment package containing competitive wages, an excellent company-funded benefits program, a wellness flexible spending account, and an RRSP matching program. And sometimes it is the little gestures such as receiving paid time off to enjoy your birthday

Pre-employment Drug and Alcohol screening is a condition of employment. Screening is provided at KBA expense and will be conducted, where possible, on the first day of employment.