Executive Assistant

1 week ago

Innisfail, Canada EQUS Full time $45,000 - $60,000 per year

EQUS was founded on the co-operative spirit. Our core values of Quality, Accountability, Community and Knowledge define the attitude our teams bring to work every day. Together, we connect rural Alberta and enrich the lives of our members.

Job Purpose:

EQUS is seeking an Executive Assistant - Operations to provide comprehensive administrative support to EQUS' Operations Group Leader.

Duties:

  • Review and prioritize daily communications directed to the Operations Group Leader, including: emails, phone calls, correspondence, staff enquires, etc.;
  • Co-ordinate appointments and manage calendars, understand priority items/issues and allocate the Operations Group Leader's time accordingly;
  • Process general administrative tasks, including, but not limited to: filing (electronic and hardcopy), photocopying/scanning, post department notes/documents to the Intranet, etc.;
  • Finance-related administrative tasks including, but not limited to: monthly credit card reconciliation; budget tracking, reporting and forecasting;
  • Draft monthly reporting, letters, presentations, etc. for review and approval by the OperationsGroup Leader;
  • Coordinate Operations Group initiatives at the direction of the Operations Group Leader
  • Coordinate all travel arrangements for Operations Group Leader
  • Provide ongoing support for the System Operations team;
  • Project work as assigned;
  • Take minutes at designated meetings;
  • Other related duties, as required and assigned.

Review and Approval of Work:

This position reports to the Vice President - Operations.

Job Requirements and Qualifications:

  • Skilled in Microsoft Office Suite, with a particular emphasis on Microsoft Outlook and Excel;
  • Highly developed written and verbal communications skills, including exceptional grammar and proofing ability;
  • Strong organizational skills utilized for organizing calendars, scheduling meetings, prioritizing and filing of Operations Group Leaders email;
  • Knowledge of and experience utilizing office technologies;
  • Project experience would be considered an asset;
  • Well-developed interpersonal skills;
  • Proven ability to organize and coordinate assigned work, including setting priorities and meeting deadlines with a minimum of direction;
  • Previous experience in NetSuite would be considered an asset;
  • Demonstrated ability to maintain strict confidentiality.

Education and Experience:

  • Diploma in Office Administration and/or related experience;
  • Experience providing support to an executive leader an asset;
  • At least two years' experience working in a fast-paced office environment.

Power up your career by joining the EQUS team

EQUS would like to thank you in advance for your resume. It will be kept on file for 6 months from the date you submit it, for the purpose of assessing your suitability for the position for which you are applying as well as any positions that may become available during that period. You may modify or update the information by contacting the office. After 6 months your application, and any personal information collected about you during the verification process will be destroyed. EQUS REA LTD. (EQUS) collects only that personal information about job applicants that is needed to determine suitability for employment. The information will be used only for the purpose of evaluating that suitability. EQUS will not distribute your information to anyone else.

Job Type: Full-time

Work Location: In person

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