Executive Assistant

2 weeks ago

Innisfail, Canada EQUS Full time

EQUS was founded on the co-operative spirit. Our core values of Quality, Accountability, Community and Knowledge define the attitude our teams bring to work every day. Together, we connect rural Alberta and enrich the lives of our members.

**Job Purpose**:
EQUS is seeking an Executive Assistant - Operations to provide comprehensive administrative support to EQUS’ Operations Group Leader.

**Duties**:

- Co-ordinate appointments and manage calendars, understand priority items/issues and allocate the Operations Group Leader’s time accordingly;
- Process general administrative tasks, including, but not limited to: filing (electronic and hardcopy), photocopying/scanning, post department notes/documents to the Intranet, etc.;
- Finance-related administrative tasks including, but not limited to: monthly credit card reconciliation; budget tracking, reporting and forecasting;
- Draft monthly reporting, letters, presentations, etc. for review and approval by the OperationsGroup Leader;
- Coordinate Operations Group initiatives at the direction of the Operations Group Leader
- Coordinate all travel arrangements for Operations Group Leader
- Provide ongoing support for the System Operations team;
- Project work as assigned;
- Take minutes at designated meetings;
- Other related duties, as required and assigned.

**Review and Approval of Work**:
This position reports to the Vice President - Operations.

**Job Requirements and Qualifications**:

- Skilled in Microsoft Office Suite, with a particular emphasis on Microsoft Outlook and Excel;
- Highly developed written and verbal communications skills, including exceptional grammar and proofing ability;
- Knowledge of and experience utilizing office technologies;
- Project experience would be considered an asset;
- Well-developed interpersonal skills;
- Proven ability to organize and coordinate assigned work, including setting priorities and meeting deadlines with a minimum of direction;
- Previous experience in NetSuite would be considered an asset;
- Demonstrated ability to maintain strict confidentiality.

**Education and Experience**:

- Diploma in Office Administration and/or related experience;
- Experience providing support to an executive leader an asset;
- At least two years’ experience working in a fast-paced office environment.

Power up your career by joining the EQUS team

Work Location: In person

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