Administrative Assistant

2 weeks ago

Calgary AB TZ W, Canada Coast Claims Insurance Full time

About Coast Claims:

Coast Claims Insurance Services has been a premier firm in the insurance adjusting industry since 1970. Over the years, we've attracted top-notch talent and expanded throughout BC, Alberta, Ontario, and the Northwest Territories, becoming Canada's fourth-largest firm. Today we are still employee-owned, fully independent, and completely committed to providing outstanding service at a fair price.

About you:

Our busy adjusting office is seeking a talented Senior Administrative Assistant to join our team and support our daily operations. In this role, you will be responsible for providing a wide range of administrative support, including typing dictations, managing incoming and outgoing mail, and organizing and maintaining files and documents.

Key Responsibilities:

  • Serve as a point of contact for both internal and external inquiries, providing information and assistance as needed.
  • Manage incoming and outgoing mail, including sorting, distributing, and processing correspondence.
  • Organizing and maintaining physical and digital files and documents, including creating and updating filing systems as needed
  • Assisting with the preparation of reports and other correspondence materials.
  • Proofread reports, invoices and other relevant documents prior to submission.
  • Identify and address administrative challenges proactively, seeking solutions to enhance operational efficiency.
  • Perform other duties relevant to the position as required or assigned.

Qualifications and Skills:

  • 2-3 years of professional administrative experience in the insurance industry or legal assistant (asset)
  • Proficient in M Office and capable of adapting to new technologies.
  • Attention to detail
  • Strong organizational and multitasking abilities.
  • Effective communication skills, both written and verbal.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Proactive problem-solving skills and a positive, can-do attitude.
  • Strong administrative and clerical skills
  • Knowledge of insurance terminology and procedures.

Why transition to Coast Claims Insurance Services?

  • Benefits packages including medical, dental, and vision
  • Company matched RRSP
  • 6 Paid sick days annually
  • Work/Life Balance
  • Engagement events
  • Office hours are Monday to Friday

Coast Claims prioritize diversity and while we thank all applicants for their interest in this opportunity, we will only be in direct contact with those applicants who are selected for an interview.

  • Administrative Assistant

    5 days ago

    Calgary, AB TE W, Canada Same Stars Wellness Full time

    Job DescriptionSame Stars Wellness is looking for an AMAZING part-time Administrative Assistant to join our Bridgeland-based wellness clinic We are a thriving practice with a focus on chronic pain, pediatrics, and disabilities, and we're excited to find someone organized, personable, and social-media savvy to help our team run smoothly and stay connected...

  • Medical Office Administrative Assistant

    2 weeks ago

    Calgary, AB TZ R, Canada Dr Omolola Obadan med inc Full time

    Job SummaryWe are seeking a detail-oriented and organized Medical Administrative Assistant to join our healthcare team. This role involves providing exceptional front desk support, managing patient records, and ensuring smooth office operations. The ideal candidate will have experience in medical or dental office settings, proficiency with electronic medical...

  • Administrative Assistant

    2 weeks ago

    Calgary, AB, Canada Pantheon Inc Full time

    Administrative Assistant I Location: Calgary, Alberta MAIN FUNCTIONS Provides administrative support to a department or individual. Duties may include: typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and conferences, obtaining supplies and/or sorting/distributing mail. May work on special projects to include...

  • Administrative Assistant

    2 weeks ago

    Calgary, AB, Canada Pantheon Inc Full time

    Administrative Assistant I Location: Calgary, Alberta MAIN FUNCTIONS Provides administrative support to a department or individual. Duties may include: typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and conferences, obtaining supplies and/or sorting/distributing mail. May work on special projects to include...

  • Administrative Assistant

    2 weeks ago

    Calgary, AB, Canada Airswift Full time

    One of our clients, a major oil and gas company, has tasked us with supporting their Workforce Transformation initiative in Calgary, Alberta. This is a two-year fixed-term contract role focused primarily on onboarding and offboarding processes. We are seeking an experienced Administrative Assistant who can provide high-level administrative support and ensure...

  • Administrative Assistant

    7 days ago

    Calgary, AB, Canada Airswift Full time

    One of our clients, a major oil and gas company, has tasked us with supporting their Workforce Transformation initiative in Calgary, Alberta . This is a two-year fixed-term contract role focused primarily on onboarding and offboarding processes . We are seeking an experienced Administrative Assistant who can provide high-level administrative support and...

  • Administrative Assistant

    2 weeks ago

    Calgary, AB, Canada Airswift Full time

    One of our clients, a major oil and gas company, has tasked us with supporting their Workforce Transformation initiative in Calgary, Alberta . This is a two-year fixed-term contract role focused primarily on onboarding and offboarding processes . We are seeking an experienced Administrative Assistant who can provide high-level administrative support and...

  • Administrative Assistant

    2 weeks ago

    Calgary, Ab, Canada Airswift Full time

    One of our clients, a major oil and gas company, has tasked us with supporting their Workforce Transformation initiative in Calgary, Alberta . This is a two-year fixed-term contract role focused primarily on onboarding and offboarding processes . We are seeking an experienced Administrative Assistant who can provide high-level administrative support and...

  • Administrative Assistant

    2 weeks ago

    Calgary, AB, Canada Airswift Full time

    One of our clients, a major oil and gas company, has tasked us with supporting their Workforce Transformation initiative in Calgary, Alberta . This is a two-year fixed-term contract role focused primarily on onboarding and offboarding processes . We are seeking an experienced Administrative Assistant who can provide high-level administrative support and...

  • Administrative Assistant

    3 days ago

    Calgary, AB, Canada Airswift Full time

    One of our clients, a major oil and gas company, has tasked us with supporting their Workforce Transformation initiative in Calgary, Alberta . This is a two-year fixed-term contract role focused primarily on onboarding and offboarding processes . We are seeking an experienced Administrative Assistant who can provide high-level administrative support and...