Events and Sponsorship Coordinator

Company Description

The Waterloo Region Law Association (WRLA) is the sixth largest law association in Ontario with over 620 members. Founded in 1894, the WRLA provides valuable library and research services along with advocacy, legal education, mentorship, and guidance to its members. Governed by a volunteer board of lawyers and paralegals from all practice areas, the WRLA represents local law firms of all sizes. It operates in the Waterloo Region Courthouse Library and holds one of the largest private law library collections in Ontario. The WRLA actively promotes its three pillars: KNOWLEDGE, ADVOCACY, and COMMUNITY.

POSITION DESCRIPTION

The Events and Sponsorship Coordinator is responsible for the planning, promotion, execution, and evaluation of WRLA events and sponsorship initiatives. Working closely with the Executive Director and committee volunteers, the coordinator ensures events run smoothly and meet the association's goals for member engagement, community connection, sponsorship revenue, and financial sustainability.

EVENT PLANNING AND COORDINATION:

Plan, organize, and deliver a range of professional and social events, including (but not limited to):

• CPD sessions
• Annual Judges' Dinner
• Practice group meetings
• Member appreciation events
• Holiday receptions and networking socials
• Golf Tournament
• Award Dinner

Coordinate logistics (venue, catering, speakers, AV, registrations, accessibility, etc.)

3, Establish and maintain a schedule from planning to post-event wrap-up.

Work with WRLA staff and volunteers to promote events through newsletters, social media, and member communication channels

Track attendance and gather feedback to improve future programming

SPONSORSHIP and FUND DEVELOPMENT:

Identify and solicit potential sponsors (e.g., corporations, foundations, philanthropists).

Develop and manage relationships with existing and potential sponsors

Create and maintain a sponsorship package that aligns with WRLA's mission and member demographics

Secure sponsorships and in-kind donations for events and initiatives

Maintain sponsorship records and ensure fulfillment of sponsor benefits

Prepare sponsor recognition materials and post-event reports

Manage sponsor discussions, finalize contracts, and cultivate ongoing relationships.

ADMINISTRATIVE AND COLLABORATIVE SUPPORT:

1.
Collaborate with the Executive Director and staff team on annual event planning

2.
Assist in budgeting, invoicing, and tracking event-related expenses

3.
Support committee work, especially for events, EDI, and membership engagement

4.
Maintain organized digital files and records of events and sponsorships

5.
Provide reports to the Executive Director, Board, and Committee Chairs

QUALIFICATIONS AND REQUIREMENTS:

Post-secondary education in event planning, marketing, communications, or a related field

years of relevant experience in event coordination and/or sponsorship development

Strong interpersonal and communication skills, with a member-first attitude

4.Strong communication skills - able to craft persuasive proposals and present ideas effectively to a range of stakeholders.

Exceptional organizational and project management skills - capable of juggling timelines, sponsor relationships, and event logistics.

1. Initiative and adaptability - comfortable taking the lead in a dynamic, evolving environment.

Comfort with digital tools and platforms (e.g., Canva, Zoom, Microsoft 365)

Ability to work independently and collaboratively

Experience in a non-profit or member-based organization is an asset

Why Join WRLA?

At the WRLA, you will have the opportunity to play a vital role in fostering a vibrant legal community, creating events and partnerships that make a real impact. You'll work with a supportive team that values your creativity and initiative, and the chance to make a meaningful impact through your work

If you are passionate about event planning, relationship building, and community engagement, we encourage you to apply and help us deliver exceptional experiences for our members.

LOCATION:
In office (on site)

STATUS:
Full-Time (35 hours/week)

COMPENSATION:
$50,000/year with a discretionary bonus that may be awarded based on the successful achievement of specific performance goals, to be outlined upon hiring.

BENEFITS:
Comprehensive medical, dental, and long-term disability (LTD) coverage. Parking included.

EDUCATION:

Post-secondary education in event planning, marketing, communications, or a related field

Application Process and Application Deadline:

Please send a copy of your resume to Please quote the job posting "Events and Sponsorship Coordinator" in the Subject line.

The Waterloo Region Law Association offers accommodation for applicants with disabilities in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation through any stage of the recruitment process, please make them known when contacted, and we will work with you to meet your needs.

The deadline for submission of applications is 4:30 p.m. on Monday, November 3, 2025
. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

To learn more about the Waterloo Region Law Association, please see our website at: www,

The Waterloo Region Law Association is an equal opportunity employer and welcomes applications from all qualified individuals.