Receptionist/Office Assistant

2 weeks ago

Toronto, Ontario, Canada Smockum Zarnett Full time $35,500 - $37,000 per year

Smockum Zarnett LLP is looking to hire an enthusiastic individual with a positive "can do" attitude to join our team.

Responsibilities and Duties include but are not limited to:

  • Answer incoming telephone calls, respond to queries, and direct calls appropriately
  • Sort, distribute and/or scan mail, including courier packages and other correspondence
  • Preparing and arranging couriers and outgoing mail
  • Monitoring incoming faxes and forwarding them to appropriate parties
  • Maintain a daily attendance list and visitor log
  • Keep the kitchen/boardroom clean and organized
  • Ordering office and coffee supplies and organizing them upon arrival
  • Sorting and verifying vendor receipts and other documents
  • Media Processing· Maintaining filing and records system
  • Warehousing of files
  • Assisting with offices/cubicles set up (ie. monitors, keyboards etc.)
  • Other clerical/administrative/office duties as needed

To be successful in this role, you possess:

  • Minimum of six months experience in a similar role
  • Previous experience in a law firm is an asset
  • Secondary school education required
  • Ability to lift 20+ pounds as necessary
  • Strong oral and written communication skills
  • Excellent MS Office skills (Word, Excel, Outlook)
  • Strong organizational and prioritization skills
  • Tech savvy
  • Able to grasp new concepts quickly
  • Attention to detail and a strong commitment to maintaining confidentiality.
  • Knowledge of legal terminology and procedures is a plus but not required

Permanent full-time

Work hours 8:30 am – 4:30 pm

Smockum Zarnett LLP is an equal opportunity employer and is committed to diversity, inclusion and accessibility.

We wish to thank all applicants for their interest, however, only candidates selected for interviews will be contacted.

No phone calls or agencies please

Job Type: Full-time

Pay: $35,500.00-$37,000.00 per year

Benefits:

  • Dental care
  • Extended health care
  • RRSP match
  • Vision care

Education:

  • Secondary School (preferred)

Work Location: In person

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