Virtual Assistant

19 hours ago

Toronto, Ontario, Canada Natalia Mukhina Consulting Inc. Full time

Job Posting: Virtual Assistant at Natalia Mukhina Consulting Inc.

Job Description

Natalia Mukhina Consulting Inc., a pioneer in consulting and business strategy solutions, is thrilled to announce an exciting job opportunity that could be your next career milestone. We are currently looking to hire a diligent and dynamic Virtual Assistant. This position is full-time, with the flexibility to work from home (WFH), ensuring a comfortable balance between professional and personal life. Our company empowers employees to contribute effectively from anywhere as we value talent and commitment over location.

As a Virtual Assistant at Natalia Mukhina Consulting Inc., you will play a pivotal role in supporting our executive teams and managing operationally critical tasks. This position not only offers the opportunity to develop professionally by working alongside industry experts but also ensures that no two days are the same given the wide variety of challenges and tasks you will handle.

Duties and Responsibilities
  • Manage, organize, and update relevant data using database applications.
  • Communicate and provide information by relevant methods internally and externally to assist and enable organizational operations
  • Perform, monitor, and evaluate data management system to support planning and enhance administrative procedures.
  • Respond to and resolve administrative inquiries and questions.
  • Provide assistance and support to the company in handling and managing operational tasks.
  • Review, create, edit, and manage the execution of administrative paperwork, such as reports and presentations.
  • Manage day-to-day scheduling activities and appointment management, ensuring optimal use of executives' time.
  • Prepare and distribute correspondence, memos, letters, emails, and other communications to relevant stakeholders.
  • Facilitate smooth communications between the office and external stakeholders, often acting as a first point of contact for partners and clients.
  • Support budgeting and bookkeeping procedures along with financial documentations.
  • Coordinate with other departments to ensure compliance with up-to-date company policies and management systems.
  • Research and implement more efficient ways to manage office tasks and operational logistics.
  • Handle confidential employer and client information in a discrete and respectful manner.
  • Maintain a thriving organizational culture via regular communication and by managing expectations and feedback.
  • Execute additional financial tasks such as reimbursements, claims, and invoice management.
Requirements
  • Proven experience as an administrative assistant, virtual assistant or office admin assistant.
  • Knowledge of office management systems and procedures.
  • Working knowledge of office equipment, like printers and fax machines.
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
  • Excellent time management skills and the ability to prioritize work.
  • Attention to detail and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Strong organizational skills with the ability to multi-task.
  • High School degree; additional qualification as an Administrative assistant or Secretary will be a plus.
  • Exemplary planning and time management skills.
  • Ability to multitask and prioritize daily workload.
  • High level verbal and written communications skills.
  • Discretion and confidentiality.

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