General Administrative Services Clerk

Agriculture and Agri-Food Canada - Corporate Management Branch

Agassiz (British Columbia)

CR-04 - General Administrative Services Clerk, CR-05 - Finance and Procurement Assistant

Indeterminate, Term, Anticipatory

CR-04: $57,217 to $61,761 and CR-05: $62,533 to $67,699 (Salary under review)

For further information on the organization, please visit Agriculture and Agri-Food Canada

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Closing date: 23 October :59, Pacific Time

Who can apply: Persons residing in Canada, and Canadian citizens and Permanent residents abroad.

Apply online

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

We want you to succeed Our objective is to identify qualified candidates by fairly assessing their abilities. Assessment accommodations are intended to remove obstacles without altering the criteria being assessed so that all candidates can showcase their capabilities.

Please help us meet our commitment of providing an inclusive and barrier-free environment by letting us know if you require assessment accommodations, including assistance with the application process. Additional information on the assessment format(s) (for example: exam, interview) will be provided at each assessment stage.

As one of Canada's Best Diversity Employers, Agriculture and Agri-Food Canada (AAFC) is proud to celebrate our achievement in creating a diverse, respectful, and positive workplace where all employees are valued and recognized for their unique qualities, ideas, voices and perspectives. We are dedicated to building and promoting a diverse, equitable and inclusive workforce, representative of all Canadians regardless of race, ethnicity, colour, religion, sex, age, disability, sexual orientation, gender identity or expression, socio-economic background or lived experience. By embracing diversity and inclusion, our department ensures broader discussions, better decisions, and a more positive workplace.

Duties

CR-04

Provides administrative support services to managers within the specified Research Center, Integrated Services Directorate.

Provides clerical support services in one (1) or more areas of finance, procurement, travel, records management, scheduling, minutes, mail and reception and other related tasks.

Processes transactions in one (1) or more administrative area such as purchasing and finance.

Inputs financial transactions into the Department's automated financial system and resolves discrepancies and other problems; and/or verifies and processes accounts payable invoices, matches and reconciles supplier invoices to purchase orders and credit card statements; and/or procures low value goods and services.

CR-05

Provides financial and/or procurement clerical support and advice to an assigned client portfolio, which includes the processing of transactions for accounts receivable and payable, procurement of goods or services, Special Purpose Accounts, revenue, collaborative agreements, travel, as well as related budgetary tracking and reporting.

Executes financial administrative processes for large or complex/problematic portfolios.

Researches internal/external sources or service providers to resolve difficult problems in processing, procurement and contracting issues or conformance.

Work environment

As one of Canada's Best Diversity Employers, Agriculture and Agri-Food Canada (AAFC) is proud to celebrate our achievement in creating a diverse, respectful, and positive workplace where all employees are valued and recognized for their unique qualities, ideas, voices and perspectives.

The Corporate Management Branch is responsible for providing support through the provision of timely, accurate and relevant information, services, advice, and guidance.

Intent of the process

The immediate need to staff is for two positions:

• CR-04 Term (Determinate)
• CR-05 Anticipatory

This staffing process may be used to staff various positions, or equivalencies, for which the duration of employment, language and security requirements, conditions of employment and work locations may vary according to the position to be staffed.

A pool of qualified and partially qualified candidates may be established.

Note: Other qualifications (Experience/Knowledge/Abilities/Competencies) relevant to the position being staffed may be added and assessed.

Positions to be filled: 2

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION - STREAM 1 (CR-04) AND STREAM 2 (CR-05):

Successful completion of two (2) years of secondary school or an acceptable combination of education, training and/or experience.

If you were educated outside of Canada, you must have your certificates and/or diplomas assessed against Canadian education standards. Click on the link below to contact the Canadian Information Centre for International Credentials (CICIC).

Degree equivalency

EXPERIENCE - STREAM 1 (CR-04) AND STREAM 2 (CR-05):

Experience providing program support, including two (2) or more of the following:

• Applying policies or procedures;
• Troubleshooting;
• Providing information or policy interpretation to internal or external stakeholders;
• Other program specific related duties.

Experience using Microsoft Word, Outlook and Excel.

Stream 1 (CR-04):

Experience providing the following administrative or information management support services in an office environment: Provide at least three (3) or more of the following:

• Data entry;
• Preparing correspondence, reports, or documents such as but not limited to minute taking or drafting emails;
• Scheduling and planning meetings and events;
• Documenting management and maintenance of electronic or hard copy records;
• Fleet management;
• Reception;
• Processing mail or shipping and receiving.

Stream 2 (CR-05):

Experience in the delivery of services or advice to managers or clients in one (1) or more of the following areas:

• Finance;
• Procurement;
• Human Resources;
• Policy.

Experience using a financial management system for tracking, processing, and verifying financial documentation such as invoices, expenditures, commitments, or acquisition card purchases.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

EDUCATION - STREAM 1 (CR-04) AND STREAM 2 (CR-05):

Graduation with a High School Diploma.

Degree equivalency

EXPERIENCE - STREAM 1 (CR-04) AND STREAM 2 (CR-05):

Recent* experience in the use of integrated financial systems such as but not limited to: SAP.

• Recent is defined as experience gained within the last three (3) years.

Experience working in a client-based environment.

Experience or training in providing administrative support services in an office environment for a manager, team, or project.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

KNOWLEDGE - STREAM 1 (CR-04) AND STREAM 2 (CR-05):

• Knowledge of administrative services* delivery.

• Knowledge of federal government policies and legislation regarding finances, procurement, administration and human resources (e.g., FAA, PSEA, TBS policies).

• Administrative services may include but is not limited to financial management, salary management, document control, records management, procurement and contracting, asset management, mail, fleet management, acquisition cards.

COMPETENCIES - STREAM 1 (CR-04) AND STREAM 2 (CR-05):

Attention to detail

Working effectively with others

Thinking Things Through

Showing initiative and being action oriented

Demonstrating integrity and respect

Written communication

ABILITIES - STREAM 2 (CR-05):

Ability to interpret and apply policies or regulations in areas such as finance, travel, fleet, or procurement.

The following may be applied / assessed at a later date (may be needed for the job)

ABILITIES - STREAM 1 (CR-04) AND STREAM 2 (CR-05):

Ability to use Microsoft Office applications such as PowerPoint, Excel (ie: pivot tables) at an advanced level.

Ability to provide advice and services on financial planning, budgeting, reporting including analyzing and reconciling financial data and preparing reports for managers or budget holders.

Agriculture and Agri-food Canada recognizes that the diversity of its employee population contributes to its strength and integrity. We are committed to achieving employment equity and developing a highly capable workforce that is representative of Canadian Society. We encourage women (especially in non-traditional occupations), Indigenous peoples (Aboriginal peoples), persons with disabilities, and members of visible minority groups to apply and declare themselves as part of one or more of the Employment Equity groups, as selection may be limited to candidates belonging to one or more of the groups.

Information on employment equity

Operational Requirements:

Ability and willingness to work overtime.

Possession of a valid, class five (5) British Columbia driver's license, or other provincial/territorial equivalency.

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

ASSESSMENT INFORMATION

NOTE: Essential Experience will be initially assessed on a yes/no basis. Candidates who proceed to the interview stage may be required to provide concrete examples of their experience including dates, location, and details that clearly demonstrate the experience.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

Various assessment tools may be used, such as standardized tests, interviews, references, board member knowledge, etc.

All communication relating to this process, including email correspondence may be used in the assessment of qualifications.

A random or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

Appointment decisions may be based on one or more of the following criteria:

• Matching the individual's experience or qualifications to the strengths and weaknesses of the work team.
• Matching the individual's experience or qualifications to the specific duties of the position being staffed.
• Depth, breadth, and type of work-specific experience.
• Level/degree of one or more competencies/qualifications.

A test may be administered.

An interview may be administered.

Reference checks may be sought.

You must provide proof of your educational credentials.

Asset qualifications may be used in the determination of those to be given further consideration in the assessment process.

APPLICATION & CORRESPONDENCE INFORMATION

Applications submitted by email will not be accepted. You must apply on-line through

Persons with disabilities preventing them from applying on-line are asked to contact the email referenced below under "Contact Information."

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts emails from unknown users (some email systems block these types of emails).

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.

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