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Administrative Assistant

2 weeks ago

Regina, Saskatchewan, Canada Emterra Group Full time


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Administrative Assistant





Who We Are

Emterra Group is a dynamic,
growth-oriented, and safety-focused group of companies. Our organization have
been deemed to be an "essential service" by providing collection and processing
for recycling, organics, and waste that keep our communities clean and
safe.  With customer service and safety as our focus, we are looking for
an energetic and driven employee to support our growing company and play a
crucial role in waste diversion and the circular economy. Emterra is proud to
be recognized as one of Canada's Greenest Employers, a certified diverse
supplier of the Canadian Aboriginal and Minority Supplier Council (CAMSC) and
the Canadian Women Business Enterprise National Council (WBE).

Job Summary

Emterra Group is seeking an Admin Assistant to support our
logistics and operations teams. Responsibilities include preparing shipment
documentation, managing purchase orders and vendor invoices, coordinating
employee reimbursements, tracking and analyzing data, handling correspondence,
and assisting with reports and special projects.

Key Responsibilities

  • Assist and support the functions of logistics team
  • Receive and make customer service calls
  • Prepare documentation for shipments
  • Prepare and make reports for accounting, operations and
    administration
  • Match purchase orders confirming prices and quantity to
    vendors invoices
  • Verify receipt of material/services and confirmation of
    receipt of material/services
  • Confirm accuracy of employee reimbursement expenses before
    processing
  • Coordinate with vendors regarding invoicing, payment
    inquiries and discrepancies
  • Respond to vendor inquiries in a timely and professional
    manner
  • Collect, track, and analyze data information/data using
    Excel and other programs
  • Conduct online research
  • Review documents
  • Apply appropriate discretion and due diligence to ensure
    accuracy when preparing and promptly completing all required documentation
    (i.e. reports, presentations, correspondence/communications, tables, charts,
    files, etc. video conferencing etc.)
  • Proficient ability to compose confidential letters,
    memorandums, correspondence and written proposals
  • Purchasing and maintaining inventory of corporate
    promotional products (pens, toques etc.)
  • Ordering of printed materials (business cards, forms,
    stationary, decals etc.)
  • Take part in other administrative duties and special
    projects as required

Skills & Qualifications

  • Strong organizational and time management skills to function
    in a deadline driven environment
  • Proficiency in using MS Office (Word, Excel) & Outlook
  • Strong communication and interpersonal skills, and the
    ability to work well with employees at various levels of the organization
  • Resourcefulness, sound judgment and excellent problem-solving
    skills
  • Ability to foresee and plan for upcoming issues on behalf of
    the senior management team by being proactive
  • Ability to multi-task, prioritize and manage own workflow
  • A "roll up the sleeves" attitude and highly detail-oriented
    work style
  • Superior communication, writing, editing and research skills
  • Flexibility to adjust to changing work priorities of the
    senior management team and a fast-paced environment

Reasons
to Apply, Stay and Grow with Emterra Group

  • Opportunity to be part of one of Canada's
    Greenest Employers
  • Competitive wages
  • Comprehensive health
    benefits (health, dental, and more depending on what you choose)
  • Employee Assistance
    Program, paid for by the company
  • Be part of an
    entrepreneurial organization that wants to continue to learn and grow
  • Ability to have an impact
    and make a change

Are you ready to jumpstart your career by joining one of
Canada's Greenest Employers and become part of the environmental solution? If
so, apply now  We appreciate all
applicants who apply however only those who are qualified, will be contacted.

Emterra Group is committed to maintaining an equitable,
fair, and diverse environment. Any applicants who have a disability or require
reasonable accommodation may speak directly with our Human Resources
Department. Reasonable accommodations will be assessed on a case-by-case basis.
All qualified applicants will receive consideration for employment without
regard to race, colour, religion, sex, sexual orientation, gender identity,
age, national origin, disability, or veteran status.

 

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