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Administrative Assistant

2 weeks ago

Regina, Saskatchewan, Canada Brandt Group of Companies Full time $45,000 - $65,000 per year

Brandt is currently seeking an Administrative Assistant for our Regina, SK, head office location as part of our Executive Services team.

Under the supervision of the Director of Executive Services. Provides administrative, operational and clerical support to all Brandt Tractor branches and various departments. Arranges, manages and coordinates Brandt Tractor events such as tradeshow, branch open house, customer tours, hospitality events, sponsorship events and others. Responsible with Brandt's association membership by maintaining records and delivering reports. Coordinating and assisting with various projects as directed and covering the reception desk as needed.

Duties and Responsibilities

  • BTL Tradeshow, Events and Sponsorship - Obtaining and monitoring budget approval, register, organizes, coordinating information, payment arrangement, provides detailed reporting and maintaining records.
  • Membership - Acquiring approvals, in charge of records, payment arrangement and detailed reporting.
  • VISA - Reconciling, gathering receipts, double-checking control codes, reports submissions and maintaining records of the Director of Executive Services' corporate credit card.
  • Office Supplies - Maintaining and ordering corporate second floor office supplies
  • Brandtnet - Manages and maintains Executive Services section of Brandtnet.
  • Receiver - BAAN finance software
  • BTL Uniform Order (Interim) - Processing request, obtaining approval, payment processing and monitoring records.
  • Reception (Backup) - Cover reception desk as needed
  • Respond to telephone, e-mail and in-person individuals from clients, candidates and other parties.
  • Refer to all inquiries to the appropriate individuals, divisions, or departments across the organization.
  • Type forms, letters, reports and memos as necessary- Receive and distribute all forms of paper correspondence.
  • Where necessary, assist in the compilation of data for various reports.
  • Arrange and book meeting in boardrooms, off site conference halls, and other locations; ensure that the appropriate

presentation equipment is available.

  • As frontline worker, present a positive and professional image of the organization to all visitors, suppliers etc.
  • Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other

correspondence.

  • Maintain the reception in a tidy and presentable manner.
  • Other Special Project - As directed.