Administrative Assistant

Join us to make a lasting impact An excellent work-life balance is waiting for you

The First Nations Education Steering Committee (FNESC) is currently looking for a dedicated, energetic and organized Administrative Assistant to join our hard-working School Support team who work collaboratively and diligently to improve education for all First Nations students in BC. As a member of the FNESC administrative team the Administrative Assistant, School Support will primarily provide administrative services to the Instructional Services, Special Education Programs, Secondary Graduation and Adult Education, and Language and Culture departments and other departments and personnel as needed. The Administrative Assistant, School Support will provide coverage for the Administrative Assistant, Reception and Programs and assumes the responsibilities of the Administrative Assistant, Reception and Programs during these times.

Since 1992, FNESC, led by a strong and diverse board of over 130 First Nations community representatives, has worked in partnership with the First Nations School Association (FNSA), and the Indigenous Adult Higher Learning Association (IAHLA). Communications, research, partnership-building, resource development and advocacy are all part of the work we do to advance issues in First Nations education.

What We Offer:

• The salary for this position is $47,956.00 per year;
• Two (2) weeks of vacation as well as two (2) weeks of vacation at Christmas time (with the latter being subject to annual board approval);
• Well above-average benefits plan that is 100% paid for by FNESC, that includes: extended health care, dental care, and vision care;
• Well above-average employer matched pension plan;
• Career advancement opportunities in a fast-growing organization (approximately 30% of current FNESC employees have been promoted into their current role);
• Generous annual professional development subsidy;
• Generous wellness subsidy;
• 35-hour working week;
• Regular employee appreciation events such as our annual Summer Barbeque and Christmas Party.
• Respectful work environment with a stellar work-life balance.

Duties and Responsibilities:

• Data entry, reviewing and logging expense claim forms and invoices, drafting and formatting correspondence, faxing, filing, mailing, photocopying, minute taking, etc.;
• Assist with the facilitation of FNESC meetings, events, workshops and conferences and to assist with the maintenance of workflows for these events. To participate in working group teams which will assist in the facilitation of these events and to undertake any associated duties as required;
• Assist with hotel and venue bookings for various Boards, committees, subcommittees, conferences, and workshops;
• Assist with travel arrangements for staff, directors, executives, board members and others as required;
• Be responsible for the inventory and distribution of publications, newsletters and collateral to First Nations and First Nations schools, as required. To distribute and/or mail out information packages when required;
• Maintain databases and filing systems for FNESC with the assistance and guidance of FNESC policies and procedures.

Support to Reception:

To provide coverage for the reception desk when required.

• Receive, direct and relay telephone messages and fax messages. To ensure that all phone enquiries are responded to in a polite and professional manner regardless of the situation;
• Greet, assist and/or direct visitors in a courteous and professional manner;
• Log incoming/outgoing mail, faxes and emails, pick up incoming mail and distribute according to office policy and drop off mail on a daily basis. Check both the fax and photocopiers on an ongoing basis to ensure they have paper and toner and then order more if the supplies are low;
• Maintain communication within the FNESC office. Both written and verbal communication needs to be maintained in order to maintain workflow, scheduling and office updates/news.

What We're Looking For:

• A minimum of Grade 12 education plus some additional course of study or equivalent combination of experience and education;
• An understanding of First Nations history and culture, and ideally some knowledge of education issues;
• Good organizational and office administration skills;
• An ability to multi-task, be flexible and work independently within a busy office environment;
• Demonstrated ability to effectively liaise and communicate both orally and in writing, while using discretion and tact with a wide variety of internal and external stakeholders Communicates at a professional level and is courteous, demonstrate tact and diplomacy;
• Proficient skills in the use of Microsoft Office, and Desktop Publishing;
• Strong data entry skills and attention to detail;
• Capable of lifting and carrying 40 Ibs boxes;
• Dependability and reliability;
• Flexibility for travel when required.

We offer full-time meaningful work in a professional, friendly, and diverse office environment which is easily accessible by transit and right next door to Park Royal Mall. We enjoy having occasional lunches together as a team – pizza is one of our favorites.

This is a full-time, permanent position with most of the work being done between 8:30 a.m. and 4:30 p.m. However, the nature of this position is such that occasional work outside of those hours, including weekend work, may be required.

FNESC requires that all FNESC staff be fully vaccinated for COVID-19 for two reasons: First, because FNESC takes its responsibility to create and maintain a healthy workplace very seriously. And, second, because many of our staff attend First Nations communities in-person. Some First Nations have unique requirements and vulnerabilities related to communicable diseases like COVID-19, and FNESC always respects the needs of First Nations.

We thank everyone who applies for their interest in FNESC. Unfortunately, due to the volume of applications, we are only able to respond to those applicants who are selected for an interview. We cannot respond to telephone or email inquiries.

If you feel as if you would be a good fit for this role, please send in your resume and cover letter.

Job Types: Full-time, Permanent

Pay: $47,956.00 per year

Benefits:

• Company events
• Company pension
• Dental care
• Extended health care
• Life insurance
• Paid time off
• RRSP match
• Vision care
• Wellness program

Ability to commute/relocate:

• West Vancouver, BC: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (required)

Language:

• English (required)

Work Location: In person