Administrative Assistant

Who we are

COHO Management Services Society is a non-profit property management company dedicated to supporting housing co-operatives across British Columbia. Since its founding in 1984 by the Co-operative Housing Federation of BC (CHF BC), COHO has been committed to supporting housing co-operatives through tailored, community first management services.   

Our services are tailored to support in administration, governance, financial services and property management and maintenance. With a deep understanding of the unique needs of co-op living, we help housing co-operatives operate efficiently, remain financially sustainable and foster vibrant and inclusive communities.

The Ideal candidate

The Administrative Assistant plays a vital role in supporting the day-to-day operations of housing co-operatives. This position provides administrative support, assist with member recruitment, coordinates maintenance activities and ensures smooth communication between COHO and its clients. The ideal candidate will be a mature self-motivated individual who can provide excellent customer service. If you are a detail-oriented and proactive administrative professional who is passionate about delivering excellent customer service, we would love to hear from you

What you'll do

As an Administrative Assistant, you will be the backbone of our management services team, ensuring that housing co-operatives run smoothly.  Your responsibilities will include, but are not limited to:

• Provide general administrative support, including answering inquiries, maintaining records and preparing correspondence
• Manage accounts receivables and payables, process payments and assist with monthly financial packages
• Coordinate move-ins and move-outs, maintain waitlists and support marketing of vacant units
• Assist with member recruitment, including credit and landlord checks and processing documentation
• Support maintenance coordination by administering work orders and service contracts
• Maintain inventory of office and maintenance supplies
• Attend meetings and assist with annual filings and reporting
• Perform other duties as assigned to supper the well-being of housing co-operatives

What you bring

• Post-secondary diploma or equivalent combination of training and experience
• Minimum of 3 years of administrative experience
• Basic bookkeeping knowledge or experience
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook and PowerPoint)
• Strong written and verbal communication skills, including proofreading
• Experience with housing co-operatives or multi-unit residential buildings is an asset

Who you are

• You are a highly organized professional, with excellent planning and time management skills
• Reliability, accuracy and attention to detail are second nature to you
• You are a fast learner, who is able to take initiative and problem solve
• Comfortable working both independently and within teams
• You possess excellent interpersonal skills, including judgement, tact, integrity and patience
• You have a positive attitude, an ability to adapt to change, and superior sense of accountability and responsibility over assigned objectives, outcomes, and records

What's in it for you

• Statutory Holidays
• Christmas week
• Monday to Friday work week
• Competitive compensation – we are a Living Wage employer
• The chance to contribute to affordable housing and community development across BC

Miscellaneous Expectations

• Repeating the same movements.
• Bending, Stooping, Moving around.
• Use of hands to handle, control, or feel objects, tools, or controls.
• Moving or lifting miscellaneous equipment including moderately heavy items.

Diversity, Equity and Inclusion

At COHO, we foster a work environment that is inclusive and diverse, where people can be themselves. Every perspective and lived experience is valued so that together, as a co-operative, our interactions with members and the public embodies respect and a sense of belonging.

We thank all applicants for their submissions, however, only persons selected for an interview will be contacted.