Bookkeeping and Payroll Specialist

11 hours ago

Markham ON LR M, Canada Unionville College School Full time

Job Overview

Unionville College is seeking a knowledgeable and detail-oriented individual to join our team as a Bookkeeping and Payroll Specialist.

The Bookkeeping and Payroll Specialist is responsible for managing the accurate and timely processing of payroll, administering employee benefit program, and ensuring compliance with all applicable laws and regulations. This role involves maintaining payroll records, handling employee inquires and ensuring the integrity and confidentiality of payroll data.

Key Responsibilities:

Payroll

  • Ensure accurate and timely payroll processing for all employees in adherence with Unionville College policies and the applicable federal and provincial laws and regulations.
  • Manage payroll related activities including new hires, terminations, transfers, salary adjustments, promotions, bonuses, overtime, deductions, taxes with precision and integrity.
  • Maintain accurate and up-to-date payroll records.
  • Identify and resolve payroll discrepancies in a timely and efficient manner.
  • Stay up to date with changes in payroll legislation and tax regulations in Ontario.
  • Review and validate expenses for reimbursement in compliance with Unionville College policies and applicable legislations.
  • Responsible for processing Records of Employment (ROEs) for terminated employees.
  • Responsible for year-end reporting (T4's, etc.), and tax related remittance and filing.
  • Other Ad hoc duties including reporting, or any other projects as required.

Benefits Administration

  • Oversee employee benefits program including health insurance, retirement plans and other perks.
  • Administer group benefits and pension plans, including enrollments and deductions.
  • Assist employees with benefits enrollment and claims.
  • Coordinate with benefit provider to resolve issues and ensure accurate benefits administration.

Bookkeeping

  • Manage daily bookkeeping tasks, including accounts payable, receivable and general ledger entries.
  • Maintain and reconcile financial statements and ensure accuracy in all financial data.

Record keeping

  • Maintain accurate and up-to-date records of all employees' transactions.

Employee Support

  • Serve as the primary point of contact for employee payroll and benefits inquiries.
  • Resolve payroll discrepancies promptly and handle benefits-related issues.
  • Ensure professionalism in responding to all payroll and benefits inquires.

Qualifications:

  • Bachelor's degree in accounting, finance, or any other relevant field.
  • Proven 2-3 years of experience as Payroll Specialist with hands on experience submitting payroll and administering benefits.
  • Strong understating of payroll processes, regulations and compliance.
  • Knowledge of Ontario Employment Standards (ESA) and payroll related tax regulations.
  • Excellent attention to details and accuracy in data entry.
  • Ability to handle confidential information with integrity and discretion.
  • Excellent communication skills and problem-solving abilities.
  • Excellent organizational skills and ability to prioritize.
  • Proficient in MS office, specifically in Excel.
  • Payroll Compliance Practitioner or any other designation is an asset.
  • Previous experience in school setting is an asset.

Job Types: Full-time, Fixed term contract

Benefits:

  • Dental care
  • Extended health care
  • On-site parking
  • Vision care

Ability to commute/relocate:

  • Markham, ON L3R 0M1: reliably commute or plan to relocate before starting work (required)

Experience:

  • Bookkeeping: 2 years (preferred)
  • QuickBooks: 1 year (preferred)

Work Location: In person

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