Proposal / Office Coordinator

5 days ago

Edmonton, Alberta, Canada L7 Architecture Inc. Full time $45,000 - $70,000 per year

Company Description

L7 Architecture is a collaborative and design focused architecture and interior design firm with over 40 years of experience designing impactful spaces across Western Canada. Rooted in boldness, innovation, and client-centered solutions, our team is known for turning design challenges into exceptional built environments. We are proud to offer a dynamic, value-driven culture that emphasizes teamwork, creativity, and professional growth.

Role Description

Proposal Coordination

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Prepare, edit, and format proposals, bids, and qualification packages

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Research and evaluate RFPs; manage timelines, submissions, and outcomes

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Coordinate information from team members and consultants

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Maintain and update a centralized proposal database and template

Administrative Support

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Manage calendars, travel, and meeting coordination

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Monitor and order office supplies and maintain filing systems

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Record meeting minutes and assist with reports and correspondence

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Support staff events and professional development initiatives

Reception & Client Service

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Welcome and greet clients and visitors in a friendly and professional manner

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Manage calls with professionalism

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Provide exceptional service to clients and internal teams

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Support the firm's reputation for quality, integrity, and collaboration

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Ensure reception and common areas are tidy, organized, and welcoming

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Implement and uphold company policies and procedures related to reception and customer service

Qualifications

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Post-secondary education in Administration, Business, Marketing, or Communications (or equivalent experience)

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2–5 years of experience in administrative or proposal coordination roles

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Strong skills in MS Office and Adobe InDesign; QuickBooks and Monograph experience is an asset

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Excellent written, verbal, and organizational abilities

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Detail-oriented, dependable, and adaptable in a fast-paced environment

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Experience in the architecture, engineering, or construction industry is considered an asset

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