Legal Administrator

5 days ago

Markham, Ontario, Canada TPH Law Full time

TPH Law is growing, and we're looking for an experienced Legal Administrator to join our Team. The ideal candidate has strong experience supporting Small Claims Court matters, preferably with a focus on debt recovery or creditors' rights. You should be highly organized, detail-oriented, and comfortable managing a high volume of files and court deadlines. If you thrive on tight deadlines, meticulous file management, and real teamwork, let's talk.

What you'll do:

Document Compilation & Preparation

  • Compile and organize documentation packages for approved legal actions as directed by the Licensed Paralegal.
  • Assemble supporting exhibits, evidence packages, and attachments for claims, defences, motions, and settlement offers.
  • Prepare document briefs and organize materials for court hearings, settlement conferences, and trials.
  • Ensure all documents are formatted correctly and meet court filing requirements.

Court Submissions & Filing

·       File and serve legal documents prepared by the Licensed Paralegal with Ontario Small Claims Court, including claims, defences, motions, and other pleadings.

·       Coordinate filing of out-of-province documents with local counsel or agents as directed.

·       Track filing deadlines and ensure timely submission of all court documents.

·       Obtain and process court-issued documents, including filed copies and court orders.

·       Arrange for service of documents and coordinate with process servers as required.

Systems Management

  • Update and maintain case information in system of record.
  • Ensure accurate and organized digital file management across all platforms.
  • Generate reports from system of record and client systems as required by the Paralegal or supervising lawyers.

Administrative Support

  • Maintain and organize physical and electronic case files, ensuring all deadlines and procedural requirements are tracked.
  • Schedule court appearances, client meetings, and internal case reviews.
  • Liaise with courts, clients, opposing parties, and other stakeholders regarding administrative matters with professionalism and courtesy.
  • Assist with incoming and outgoing correspondence related to case files.

What we offer:


• Competitive salary


• Comprehensive benefits package


• Collaborative, supportive team culture—100% in office

Ready to join us?

Email your resume to Antonio Covello at with "Legal Administrator" in the subject line.

We appreciate every application; only those selected for a phone interview will be contacted. No agencies or phone calls, please.

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