Accounts Payable Coordinator

Job Title: Accounts Payable Coordinator

Job Description

We are seeking a detail-oriented and organized Accounts Payable Coordinator to join our team. This role involves managing vendor payments and employee expense reimbursements, ensuring accurate recording of expenses, and supporting financial operations with efficiency and precision. The ideal candidate will have a strong background in accounts payable processes and excellent communication skills.

Responsibilities

• Complete vendor payments and employee expense reimbursement claims by receiving, processing, verifying, and reconciling invoices, credit memos, or other requests.
• Record expenses, purchases, and reimbursement claims to appropriate accounts and cost centers on a timely basis.
• Queue payments for release as they come due with appropriate lead time.
• Correspond with vendors and employees professionally to build relationships and resolve queries or disputes.
• Prepare funds transfers, including wires, ACH, EFTs, and cheques.
• Issue stop-payments or similar as needed.
• Assist with day-to-day banking activities, including bank deposits and uploading positive pay files.
• Maintain historical records by filing documents electronically and physically where appropriate.
• Continue to improve the payment process.
• Provide support to others on the Finance team and to management.
• Perform other tasks as assigned.

Essential Skills

• Post-secondary education in accounting, finance, or related field.
• 2-5 years of accounts payable experience.
• Proficient in Microsoft Office with intermediate knowledge of Excel and Word.
• Familiarity with accounting software packages preferred; experience with Multiview Financials is a plus.
• Excellent attention to detail, thoroughness, organization, and ability to analyze information.
• Strong data entry and math skills.

Additional Skills & Qualifications

• Experience with ACH, EFT, and cheque processing.
• Ability to handle vendor management and bank deposits.
• Proficiency in using Excel pivot tables.
• Experience with handling vendor invoices and understanding of HST, GST, PST.
• Familiarity with NetSuite is beneficial.

Job Type & Location

This is a Contract position based out of Markham, ON.

Pay and Benefits

The pay range for this position is $ $29.00/hr.

Workplace Type

This is a hybrid position in Markham,ON.

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l'acquisition de talents, la chaîne d'approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d'un grand nombre d'entreprises du Fortune 500. Nous sommes fiers d'avoir remporté le double diamant ClearlyRated Best of Staffing pour notre service aux clients et aux talents.

Aston Carter est un employeur souscrivant au principe de l'égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l'âge, de la couleur, de la religion, des origines nationales, du statut d'ancien combattant, d'un handicap, de l'orientation sexuelle, de l'identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d'accommodement raisonnable, tel que la modification ou l'ajustement du processus de demande d'emploi ou d'entrevue à cause d'un handicap, veuillez envoyer un courriel à pour connaître d'autres options d'accommodement.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.