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Administrator, Bookkeeping and Finance

2 weeks ago

Belleville, Ontario, Canada EXIT Realty Group Full time

Summary

EXIT Realty Group is seeking a Administrator, Bookkeeping and Finance. Every day, this role will engage in "agents reaching their full potential" through the execution of business priorities in line with the company mission and core values. This role is multi-faceted and encompasses the work of a full cycle accountant, HR administrator and reporting wizard. Ideal candidate has real estate experience and knowledge.

Accounts Receivable and Payable

  • AR processes and collection of agent accounts
  • Generates AR reports as required
  • AP processes
  • Enters AP information into the accounting system
  • Presents invoices and supporting documents to Broker of Record for final authorization
  • Prepares cheques and electronic payments for agents upon closing real estate deals
  • Contacts vendors as needed
  • Generates AP reports as required

Daily Banking

  • Prepares daily deposit sheet and enters daily deposits
  • Takes deposits to the bank
  • Completes daily bank reconciliation

Payroll

  • Manages payroll for staff members
  • Prepares and enters payroll data for review each pay period
  • Prepares payroll statutory reports (EHT, WCB) and payroll journal entries

Month and Year End

  • Coordinates month-end processes
  • Manages month-end procedures and account balancing
  • Prepare balance sheet, bank, and credit card reconciliations
  • Prepares monthly internal financial statements and reports for review by Broker of Record.
  • Submit year-end working paper preparation
  • Prepares and sends audit confirmation letters
  • Assists in preparing and entering annual budgets into the accounting system
  • Manages all accounting and payroll filing systems including payroll remittances and HST.

Reporting

  • Prepare transaction reports for the team and have a clear understanding of the data contained therein and the method by which it was retrieved.
  • Develop the scorecard and measurables for managing business objectives

Qualifications

  • Minimum 2 years' experience of full-cycle accounting & payroll experience
  • Advanced Excel/Sheets skills
  • Previous experience with QuickBooks Online
  • Ability to prioritize effectively
  • Flexible and adaptable approach to work
  • Keen desire to learn
  • Ability to analyze, develop, and improve processes
  • Proactive and enthusiastic about delivering positive results
  • Exceptional interpersonal skills, ability to work well with a diverse group of internal and external members
  • A general interest in the real estate sector