Human Resources Coordinator

About Us

Optimum Wellness Centres is a multidisciplinary healthcare organization dedicated to high-quality patient care and exceptional team culture. With multiple clinic locations across Calgary and surrounding areas, we are growing quickly and are looking for a driven Human Resources Coordinator who excels in recruiting top talent, managing efficient hiring processes, and delivering a seamless onboarding experience.

About the Role

We are seeking a highly organized and people-focused HR Coordinator to join our dynamic team. The ideal candidate is passionate about recruitment, thrives in a fast-paced environment, and has a natural ability to connect with people. If you love coordinating multiple hiring streams, refining onboarding processes, and ensuring new team members feel supported from day one, this role is perfect for you.

Key Responsibilities:

1. Recruitment & Talent Acquisition

• Lead full-cycle recruitment for clinical and administrative positions, including RMTs, Chiropractors, Physiotherapists, Clinic Assistants, and operational roles.
• Create job postings, screen applications, conduct phone interviews, and schedule candidate interviews.
• Build and maintain talent pipelines through ongoing networking, outreach, and relationship-building with schools and professional organizations.
• Coordinate interview logistics and support hiring managers through the decision-making process.
• Maintain up-to-date recruitment metrics and hiring activity reports.

2. Hiring & Pre-Onboarding

• Prepare offer letters, contracts, and new-hire documentation with accuracy and timeliness.
• Coordinate background checks, credential verification, and reference checks.
• Communicate clearly with candidates to ensure they understand next steps and timelines and then coordinating others individuals within our clinics.

3. Onboarding & Integration

• Lead the onboarding experience for new team members including HR orientation, system setup, policy overview, and clinic-specific onboarding needs.
• Coordinate first-week schedules, introductions, and integration with leadership, clinic teams, and mentors.
• Ensure smooth transitions for practitioners, including licensing, billing setup, and system access.
• Support the 30/60/90-day onboarding checkpoints and ensure new hires feel supported and aligned with organizational culture.

Qualifications

• Diploma or degree or direct experience in Human Resources, Business Administration, or related field (or equivalent experience).
• Experience in recruitment or HR coordination a must; healthcare recruitment is an asset.
• Strong communication and relationship-building skills.
• Administrative experience supporting HR operations is highly desirable.
• Organized with attention to detail and ability to manage multiple priorities.
• Proficient with hiring platforms, applicant tracking systems, virtual meeting platforms and technology as a whole.
• Familiarity with project management tools and methodologies for coordinating HR initiatives effectively
• Positive, professional, and solutions-focused attitude.

Why Join Us?

• This role offers a rewarding opportunity for a dedicated professional eager to grow within the human resources field while contributing meaningfully to organizational success and helping serve our communities.
• Supportive leadership team and collaborative culture.
• Professional development and opportunities to grow within the HR field.
• Competitive compensation and benefits package.

How to Apply

Please submit your resume through Indeed. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

INDHP

Job Types: Full-time, Fixed term contract

Contract length: 15 months

Pay: From $55,000.00 per year

Benefits:

• Company events
• Dental care
• Extended health care
• Paid time off
• Store discount
• Vision care

Work Location: In person