Executive Office Administrator

Senior Executive Business Administrator

B4 Properties & Niagara Cash Homebuyers

Niagara Region | Full-Time | In-Office

About Us

B4 Properties & Niagara Cash Homebuyers are fast-growing real estate and property management companies operating across the Niagara Region. Our business includes property management, acquisitions, real estate transactions, and strategic growth initiatives.

We are seeking a senior-level Executive Business Administrator who goes beyond traditional administrative support — someone who is financially minded, proactive, and invested in helping the business scale efficiently.

This is a trusted, high-impact role working closely with ownership and senior leadership.

This Role Is Ideal For

• Experienced Executive Administrators or Office Managers
• Professionals with bookkeeping, financial coordination, or accounting exposure
• Individuals who take initiative, anticipate needs, and improve systems
• Candidates who want to grow with the business, not just work a job
• Graduates of Executive Administration or Business Administration programs

Key Responsibilities

Responsibilities include, but are not limited to:

Executive & Business Support

• Provide high-level administrative support to ownership and senior leadership
• Manage calendars, scheduling, confidential correspondence, and documentation
• Prepare reports, contracts, presentations, and business documentation
• Coordinate real estate files, transaction documents, and property records
• Liaise with lawyers, accountants, realtors, lenders, tenants, and vendors

Financial & Bookkeeping Support

• Assist with bookkeeping functions, including expense tracking and reconciliations
• Support mortgage and refinancing preparation
• Track office expenses, invoices, and payments
• Coordinate with external accountants and financial professionals
• Help maintain organized financial records and documentation

Operations & Growth Support

• Maintain and improve digital and physical filing systems
• Support Airbnb listings and light social media marketing initiatives
• Manage vendor relationships and service coordination
• Order office supplies and oversee office operations
• Identify inefficiencies and proactively recommend process improvements
• Provide after-hours phone assistance as required; evening and weekend availability may be needed
• Perform other administrative and operational duties as assigned

Qualifications

Preferred but not mandatory:

• 3–5+ years of experience in executive administration, office management, or business operations
• Experience or strong familiarity with bookkeeping, accounting support, or financial administration
• Exceptional organizational and time management skills
• Strong attention to detail and accuracy
• Excellent written and verbal communication skills
• High level of professionalism, discretion, and reliability
• Proficiency in Microsoft Office / Google Workspace
• Experience with QuickBooks, property management software, or similar systems is a strong asset
• Ability to work independently, take ownership, and manage priorities
• High school diploma or equivalent required; Associate's or Bachelor's degree preferred

Personality & Work Style

• Proactive, solution-oriented, and business-minded
• Comfortable making decisions and taking ownership
• Highly organized and dependable
• Confident working directly with ownership
• Motivated to contribute to long-term company growth

Compensation & Benefits

Salary: $65,000 – $80,000 per year (CAD), depending on experience and qualifications

• Competitive compensation
• Opportunity to grow into a senior operations or management role
• Long-term position within a growing organization
• Supportive, professional, and respectful work environment

How to Apply

Please submit your resume and a brief cover letter outlining your experience, particularly any bookkeeping or financial responsibilities, and why you are interested in growing with B4 Properties & Niagara Cash Homebuyers.

Job Types: Full-time, Permanent

Pay: $65,000.00-$80,000.00 per year

Ability to commute/relocate:

• Niagara Falls, ON: reliably commute or plan to relocate before starting work (required)

Work Location: In person