Office Manager

3 days ago

Nanaimo, British Columbia, Canada Mid Island Glass Full time

Position Overview

We are seeking a professional, organized, and reliable Office Manager / Receptionist to join our team at our Nanaimo head office. This role is ideal for someone who enjoys working in a fast-paced construction environment, supporting both the administrative and operational sides of a mid-sized company. The successful candidate will be the first point of contact for clients and partners and will play a key role in keeping office operations running smoothly.

Key Responsibilities

Front Office / Reception:

  • Greet clients, visitors, and suppliers in a friendly, professional manner.
  • Answer and direct incoming phone calls and emails.
  • Manage incoming and outgoing mail, deliveries, and courier shipments.
  • Maintain a clean and organized reception and office area.

Administrative / Office Management:

  • Support management and project teams with document control, job tracking, and filing.
  • Prepare and edit correspondence, quotes, invoices, work orders, and project documents.
  • Track and order office and shop supplies; manage vendor accounts and purchasing.
  • Assist with timesheet collection, employee onboarding, and maintaining training and safety records.
  • Coordinate meetings, maintain calendars, and support company scheduling.
  • Liaise with field crews, project managers, and clients to ensure clear communication and administrative support.
  • Assist with Procore submissions, project closeout documents, and other construction administration tasks as needed.

Qualifications

  • Minimum 2–3 years of administrative or office management experience (construction or trade environment preferred).
  • Strong communication and customer service skills.
  • Proficiency with Microsoft Office (Word, Excel, Outlook). Experience with accounting or project management software (Sage, Procore, etc.) is an asset.
  • Strong organizational skills, attention to detail, and ability to multitask effectively.
  • A positive attitude, professional appearance, and the ability to work independently and as part of a team.

Why Join Mid Island Glass

  • Competitive wage based on experience, with extended health and dental benefits.
  • Stable, full-time hours (Monday–Friday).
  • Supportive, family-oriented work environment.
  • Opportunity to grow with an established company that values craftsmanship, integrity, and teamwork.
  • Be part of a team that takes pride in contributing to some of Vancouver Island's most recognizable buildings.

How to Apply

Please email your resume and a short cover letter to with "Office Manager / Receptionist" in the subject line.

Only shortlisted candidates will be contacted.

Job Type: Full-time

Pay: $20.00-$27.00 per hour

Benefits:

  • Casual dress
  • Dental care
  • Employee assistance program
  • Extended health care
  • On-site parking
  • Vision care

Work Location: In person

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