Administrative Assistant
2 weeks ago
DE-ON SUPPLY - World Class Service Since 1990
Here at De-On Supply Systems Inc, we are Clean Burn's leading distributor of used-oil fired hot air furnaces and boilers. Our team is built on the principles of hard work, innovation, and a commitment to quality. At DE-ON SUPPLY, used oil heating systems are our business. Our factory trained installers and service personnel will provide our clients with the after-sale support they require. DE-ON SUPPLY distributes shop equipment that translates to immediate economic and environmental savings for everyone from large corporations to small business owners. DE-ON SUPPLY offers turnkey operations including sales, installation and service on all of its products. DE-ON SUPPLY has sold and serviced the Clean Burn line since 1990 and has developed a strong, focused staff of sales and service professionals.
A Clean Burn furnace allows you to safely and economically provide heating with used oil generated on site, reducing heating costs while eliminating the environmental cradle-to-grave liability for spills and mishaps during transportation and storage.
Role Summary
Come join our team as an Administrative Assistant, providing essential support to ensure smooth operations across the accounting department's corporate functions. The ideal candidate will possess strong attention to detail, strong organizational skills, excellent communication abilities, and a QuickBooks guru. This position requires proficiency in various administrative tasks and the ability to manage multiple responsibilities effectively.
Work Schedule and Location (Part time)
This full-time permanent role working 12 hours per week 3 days a week between Monday and Friday. Working onsite only at our head office at 1595 Lobsinger Line, Waterloo, ON N2J 4G8.
Key Responsibilities
- Enter invoices, bills, receipts, and other financial data into QuickBooks accurately.
- Assist with accounts payable tasks, including matching, coding, and preparing payment batches.
- Maintain organized digital filing systems for accounting documents.
- Update spreadsheets and tracking logs used by the accounting team.
- Support basic reconciliations by collecting and organizing source documents.
- Handle general admin tasks such as scanning, email sorting, and document preparation.
Qualifications
- QuickBooks experience required (data entry, AP/AR, basic navigation).
- 1+ year of administrative or accounting support experience.
- Strong accuracy, attention to detail, and comfort working with numbers.
- Proficient with Excel.
- Organized, dependable, and able to work independently with minimal supervision.
- Ability to maintain confidentiality and handle financial documents.
Perks and Benefits
- Flexible work schedule and days. Create your own schedule as long as it sits between 8AM and 5PM EST
De-On Supply is committed to creating a diverse environment where everyone can be their true authentic selves. We value all differences as they are essential for a thriving, happy, and productive workplace. If you'd like to join us and help create a sustainable future for generations to come, take this next step to becoming De-On Supply's next Service and Installation Technician.
Check out our story at:
Job Type: Part-time
Pay: From $20.00 per hour
Benefits:
- Casual dress
- Flexible schedule
- On-site parking
Experience:
- Administrative: 2 years (preferred)
Location:
- Waterloo, ON (required)
Work Location: In person
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