Coordinator, Space Design

6 hours ago

Aurora, Ontario, Canada York Regional Police Full time

Requisition ID:
1852

Title:
Coordinator, Space Design & Accommodation

Branch:
Corporate Support

Service:
Asset & Material Management

Bureau:
Capital Projects & Facilities

Salary:
$110, $116,461.00 per annum

Status:
Permanent,

Openings:
1

Vacancy Type:
This job has been posted to fill a current vacancy

Location:
Headquarters

Position Purpose

The purpose of the position is to plan, coordinate, implement and oversee space planning projects, furniture configurations and moves related to new construction, renovation, change in operational model, staffing, ergonomic requirements and pandemic planning organizational wide. This role requires a proactive and reactive response to space planning while meeting customer needs, being budget aware and fiscally responsible while meeting all health and safety legislation.

Major Duties & Responsibilities

Provide strategic planning for moves, adds and/or changes and deliver budgetary forecasting for user requirements. Prioritize projects within the allotted annual furniture budget, source the most cost effective solutions while meeting the project requirements and maintaining the overall budget.

Act as the point of contact for all matters pertaining to space/occupancy planning requirements and office assignments including demand planning.

Coordinate with Capital Projects & Facilities Bureau and Purchasing staff to ensure Vendors/Contractors schedules and contract obligations are adhered to and client requirements are achieved. Participate as an active member in the application review and interview processes when awarding a new contract.

Coordinate and facilitate delivery of project objects ensuring accurate tracking of tasks, allocation of resources, obtaining supporting paperwork and approvals and responding to requests for service and assistance.

Manage the organizational furniture portfolio. Identify and research new and existing furniture solutions and develop standard operating procedures for all furniture activity.

Coordinate the procurement, disposition, storage, inventory of furniture systems and related furniture accessories.

Responsible for responding to, prioritizing, maintaining, assigning, tracking and resolving work orders through a computerized service desk system. Coordinates work requests with other members of CP&F.

Research specifications required for development of Request for Proposals or Tender Documents along with the subject matter expert and the Purchasing unit.

Receives and responds to client complaints and concerns. Provides a resolution and/or informs Commanders\Managers of potential problems as required.

Ensures all Facility related work carried out as per contract and within in all safety and legislative requirements.

Responsible for supervising contractors during furniture installations to ensure security is maintained at all police facilities and the scope of work is completed as mandated.

Responsible for coordination of scheduling small and large projects for all YRP buildings.

Responsible to manage the furniture portion of all renovation projects. Review and check drawings and parts list for accuracy. Present the customer with final drawings, pricing and any other additional information related to the specific project.

Complete ergonomic workstation assessments of York Regional Police members to ensure correct working postures and workstation set up.

Partners with Health and Safety Bureau to communicate and clarify safety needs and develop short and long term plans relating to pandemic issues and operational safety initiatives and programs.

Responsible to mitigate the Risk associated to vague or ever changing requirements when working with new construction, renovations and space planning.

This position description is intended to describe the general level and nature of the position, and is not intended to represent an exhaustive list of all tasks assigned in the performance of this position.

Education, Licensing & Certifications

Three (3) Year College Diploma in Interior/Environmental Design or Architectural/Engineering Design Technician or a related field.

Experience

Three (3) Years in Facility Management/Space Planning role using AutoCAD for furniture and space planning and design.

Skills

Knowledge of Occupational Health and Safety Act legislation/ergonomic standards.

Demonstrated knowledge of furniture systems and design/pre-design principals related to space planning.

Experience in budgeting and analysis.

Knowledge of planning methods, project development, contract document preparation and building systems and standards.

Demonstrated proficiency in AutoCAD, intermediate proficiency in MS Office software applications such as word processing, spreadsheet, presentation and Access applications, and working knowledge of furniture asset management software.

Strong time management and organizational skills. Demonstrated leadership skills to lead and coordinate projects to meet project goals and targets.

Problem solving abilities in order to develop specifications for quotes, make multiple requests based on the needs of others, create business cases and develop a space plan that is both cost effective and meets requirements.

Good interpersonal, communication and problem solving skills to resolve space planning issues.

Ability to work outside regular business hours, as required.

How to Apply

Please submit your cover letter and resume, by clicking on the 'Apply Now' button below.

All correspondence will be via the e-mail provided on your resume. Only those selected to move forward in the recruitment process will be contacted. Please contact if you have any questions regarding this recruitment process.

In accordance with Article 35 of the Civilian Working Agreement, all internal candidates shall be considered prior to moving to the external pool. All resumes must be received by the closing date.

York Regional Police has implemented a Hybrid Remote Work option that is offered to various positions in the organization. Further details can be discussed during the recruitment process.

York Regional Police is committed to fairness and equity in our recruitment and selection process, and in building and retaining a talented and diverse workforce representative of the community we serve. All York Regional Police employment policies and procedures are intended to be non-discriminatory and barrier-free, In accordance with the Accessibility for Ontarians with Disabilities Act, 2005.

Accommodations for applicants with disabilities are available upon request during recruitment processes and throughout employment. Should you require an accommodation during the recruitment and selection process, including accessible formats and communication supports, please contact

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