Executive Assistant to Chief Executive Officer

1 week ago

Montreal, Quebec, Canada Life in Green Full time

EXECUTIVE ASSISTANT

This role supports a senior executive across business, operational planning, scheduling, travel, and

relationship management. It is well-suited to someone who is organized, confident in decision execution,

and able to balance both structure and adaptability. You will work closely with the executive, maintaining

rhythm, clarity, and momentum across fast-moving initiatives.

Core Responsibilities


• Manage scheduling, calendar changes, meeting logistics, and priorities.


• Prepare briefs, agendas, summaries, and required documents in advance of discussions.


• Coordinate communication between internal collaborators, external partners, and vendors.


• Plan domestic and international travel, including flights, accommodation, and full itineraries.


• Organize private dinners, gatherings, and event logistics end-to-end.


• Support real estate coordination, bookings, errands, and lifestyle planning when needed.


• Ensure commitments, follow-ups, and deadlines move to completion on schedule.

Working Style & Expectations


• Able to maintain composure and clarity when priorities shift quickly.


• Comfortable representing the executive in communication and interaction with others.


• Balances discretion, judgment, and professionalism when handling private information.


• Moves from information to action independently rather than waiting for direction.


• Enjoys variety — business tasks, scheduling, travel, events, planning, relationship support.

Ideal Candidate Strengths


• 3–5 years supporting executive leadership in a dynamic environment.


• Strong written and verbal communication abilities.


• Highly organized, detail-attentive, and structured in task execution.


• Able to build rapport easily and maintain trust with discretion.


• French language ability an asset, English required.


• Valid driver's license and flexibility for occasional travel.

Why This Role Matters

This position is core to maintaining operational rhythm. You help ensure decisions are informed,

schedules move without friction, and the executive's time is spent effectively rather than reactively. Your

work influences pace, outcomes, and the overall efficiency of projects — which makes this role both

high-trust and high-impact.

You are not only maintaining structure — you are helping direct the flow of information, priorities, and

relationships. The right candidate will take ownership, reduce friction, and create clarity around moving

parts that need alignment.

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