Executive Administrative Assistant

Salary

The salary range for this position is CAD $ $45.71 / hour
Job Summary

Step into a role where your expertise makes an impact.

If you excel at synthesizing information, managing complex schedules, and creating structure in fast‑paced settings, this position offers a unique platform to apply your skills while contributing to meaningful organizational goals.

The Executive Administrative Assistant will provide high-level support to two executive leaders – including the Vice President, Medicine. This role streamlines administrative processes, keeps information flowing, and maintains well-organized records toward effective decision-making. The Executive Administrative Assistant handles complex calendar coordination, meeting logistics, executive-level communications, and time-sensitive requests with professionalism, care, and strong attention to detail.

This is an exciting opportunity to support senior leadership and contribute to work that shapes and advances system‑wide priorities at Fraser Health. Apply today

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Detailed Overview

Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families:

Provides confidential administrative support to one or more Vice President(s). Provides an administrative link between the Vice President(s) between Fraser Health and the public.

Provides a full range of administrative support through the preparation of documents and presentation materials. Screens and responds to inquiries and correspondence on behalf of the Vice President(s). Ascertains priorities and arranges and commits time for meetings and other events

Works within a team environment providing support and, where required, work direction to others.

Responsibilities

1. 
   
2. Provides confidential administrative support to the Vice President(s) ensuring discretion and confidentiality maintained.
   
3. Coordinates administrative support through participation on the support team and by providing work direction as required.
   
4. Develops and implements processes, procedures and supports required; identifies issues and develops recommendations for administrative processes.
   
5. Reviews emails, correspondence and reports, responds to or prepares overviews such as Briefing Documents or summary/status reports for review by the Vice President(s).
   
6. Forwards emails, correspondence or enquiries to appropriate individuals. Maintains follow-up for status of action.
   
7. Drafts correspondence for signature by Vice President, or replies directly to inquiries on administrative or routine issues.
   
8. Creates presentation material for review by Vice President.
   
9. Assess, priorities and commits Vice President for attendance at meetings and other venues.
   
10. Prepares meeting agendas, minutes and maintain follow-up on action and bring forward items. Attends meetings as required. Arranges meetings and venues as required.
    
11. Maintains databases and registers, updates manuals.
    
12. Establishes record management processes, sets up and maintains filing systems. Conducts searches and researches information for reports or requests from Vice President.
    
13. Reviews, processes and monitors expenditures and operating budgets. Summarizes information and prepares status reports.
    
14. Assists with support functions that include Executive Secretarial and Reception functions.
    
15. Provides work direction and support to Executive Support Team.

Qualifications

Education and Experience

Successful completion of Grade 12 plus graduation from a recognized administrative assistant or secretarial program and five (5) to seven (7) years recent related experience; or an equivalent combination of education, training and experience.

Competencies

Demonstrates the leadership practices of the Fraser Health Leadership Framework of Clear, Caring and Courageous and creates the conditions for people to succeed.

Professional/Technical Capabilities:

• Ability to type 60 w.p.m.
  
• Ability to communicate effectively, both verbally and in writing.
  
• Ability to work independently and in cooperation with others.
  
• Ability to plan, organize and prioritize.
  
• Ability to operate related equipment.
  
• Physical ability to perform the duties of the position.
  
• Ability to operate a personal computer and apply a variety of software applications.

About Fraser Health

Fraser Health is the heart of health care for over two million people in Metro Vancouver and the Fraser Valley in British Columbia, Canada, on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka'pamux Nations and is home to 32 First Nations within the Fraser Salish region.
 
People - those we care for and those who care for them - are at the heart of everything we do. Our hospital and community-based services are delivered by a team of 50,000+ staff, medical staff and volunteers.
 
We are committed to planetary health and value diversity in the work force. We strive to maintain an environment of respect, caring and trust. Fraser Health's hiring practices aspire to ensure all individuals are treated in an inclusive, equitable and culturally safe manner.
 
Together, we are the heart of health care.
 
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IMPORTANT: Recruitment scam warning
Please be on alert for recruitment scams. We are aware of several scams targeting individuals by falsely claiming to represent Fraser Health. Always take precautions when sharing personal details with unverified sources. Please note that we will never ask for money or payment, nor ask you to download or install an app at any point during our recruitment process.

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