Program Secretary

The Regional Geriatric Program Central (RGPc) located at Hamilton Health Sciences St. Peter's Hospital, is affiliated with McMaster University and sponsored by Hamilton Health Sciences. The RGPc is defined as\: "a comprehensive, coordinated system of health services for the elderly within a region" with the objective of\: "assisting the elderly to live independently in their own communities thereby preventing unnecessary and inappropriate institutionalization" (Ministry of Health and Long-Term Care). Areas of focus include\: education and capacity building, knowledge exchange and translation, service improvement, collaboration, and research and evaluation.

Reporting directly to the RGPc Manager, the RGPc Program Secretary role provides full confidential administrative support to the RGPc Manager, Chair and other disciplines including the Education Coordinator as required. The Program Secretary is responsible for organizing schedules, files, reviewing budgets, running statistical reports, checking for accuracy, problem solving when issues arise and supporting human resources matters. The Program Secretary supports management of activity associated with RGPc educational offerings (workshops and events) including
scheduling, managing registration, preparing documents and reports, and engaging with partners and learners. The Program Secretary also manages updates to the RGPc Website ) using Wordpress content management system. The Program Secretary develops and maintain good working relationships with all members of the department and affiliated program personnel. Confidentiality is essential to this position.

Monday - Friday days

This position is temporary until November 2026. 

Hamilton Health Sciences fosters a culture of patient and staff safety, whereby all employees are guided by our Mission, Vision, Values, and Values Based Code of Conduct. Hamilton Health Sciences is a teaching hospital and all staff and physicians are expected to support students and other learners.

To be considered for this opportunity applicants must apply during the posting period. All internal and external applicants may ONLY apply via the Careers website.

Hamilton Health Sciences is an equal opportunity employer and we will accommodate any needs under the Canadian Charter of Rights and Freedom, Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Hiring processes will be modified to remove barriers to accommodate those with disabilities, if requested. Should any applicant require accommodation through the application processes, please contact HR Operations at , Ext for assistance. If the applicant requires a specific accommodation because of a disability during an interview, the applicant will need to advise the hiring manager when scheduling the interview and the appropriate accommodations can be made.

This competition is open to all qualified applicants, however, qualified internal applicants will be considered first. Past performance will be considered as part of the selection process. If you are a previous employee of Hamilton Health Sciences, please note\: the circumstances around an employee's exit will be considered prior to an offer of employment. Proficiency in both Official Languages, French and English, is considered an asset.

If this position is temporary, selection for this position will be as per the outlined Collective Agreements:

Article 30 (k), CUPE Collective Agreement

Article 10.7 (d), ONA Collective Agreement

Article b) (ii), OPSEU 273 Collective Agreement

Article 14.04, OPSEU 209 Collective Agreement

Article 2.07 and Article 13, PIPSC RT Collective Agreement

1. Graduate of Community College Business Secretarial Program

2. Minimum 2 years current related experience

3. Excellent computer skills in a variety of applications including Microsoft Office, Payroll, Taleo, Budget Tool

4. Demonstrated ability to meet project and task deadlines, excellent organizational skills and effective problem solving

abilities

5. Knowledge and experience with Wordpress content management system

6. Knowledge and experience with human resources processes related to new hires and staff transfers

7. Excellent transcription and minute-taking abilities

8. Demonstrated ability to create and maintain various databases and generate reports from these databases

9. Proficient keyboarding skills (60 wpm)

10. Demonstrated excellence in effective communication (written and verbal), interpersonal and problem-solving skills

11. Demonstrated ability to work on own initiative, organize and establish priorities

12. Demonstrated ability to develop systems that create efficient work flow

13. Demonstrated ability to appreciate confidential nature of position

14. Demonstrated ability to work effectively in a team environment