Program Director Secretary

7 days ago

Hamilton, Ontario, Canada Hamilton Health Sciences Full time $60,000 - $90,000 per year

The Administrative Assistant to the Program Directors is a senior level administrative assistant role with responsibility for providing support to two Directors within the Women's & Children's Health portfolio.  This role works in close collaboration with a dynamic leadership and administrative team in a fast-paced environment, with opportunities to engage in a wide variety of exciting projects and initiatives as part of the core responsibilities of the position.

1. Graduate of Community College Business Secretarial Program and/or QAA certification or equivalent
2. Minimum 4-5 years current administrative support experience at an advanced level 
3. Medical Terminology 
4. Proficient keyboarding skills (60 wpm) 
5. Excellent computer skills in a variety of applications including: Windows, MS Outlook, MS Word, MS Access, MS PowerPoint, MS Excel, myHR and Management Resource Tool, Taleo, and in addition, website skills for site communication 
6. Demonstrated excellence in effective communication (written and verbal), and interpersonal skills 
7. Demonstrated ability to appreciate confidential nature of position 
8. Demonstrated ability to work effectively in a team environment 
9. Ability to work independently demonstrating initiative, organization and establishment of priorities 
10. Demonstrated ability to meet project and task deadlines, including the tracking of incomplete program work 
11. Demonstrated scheduling experience, including skills to re-prioritize a full Director's schedule in a fast-paced intensive workload administrative environment 
12. Excellent transcription and minute-taking abilities and ability to draft memos, letters and agendas for the Director's review 
13. Demonstrated ability to develop systems that create efficient workflow with attention to detail 
14. Demonstrated ability to work effectively and collaboratively with various hospital departments and regional stakeholders 
15. Demonstrated ability to triage calls and problem-solve in the absence of the Director and maintain a professional demeanor for an advanced level position 
16. Capital planning and budget development/management skills, including budget report analysis skills and Excel spreadsheeting using formulas 
17. Coordinate activities of other secretarial program staff to support program/site initiatives

18. Demonstrated activities to support continuous learning

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