Program Director Secretary

1. Graduate of Community College Business Secretarial Program and/or QAA certification or equivalent
2. Minimum 4-5 years current administrative support experience at an advanced level 
3. Medical Terminology 
4. Proficient keyboarding skills (60 wpm) 
5. Excellent computer skills in a variety of applications including\: Windows, MS Outlook, MS Word, MS Access, MS PowerPoint, MS Excel, myHR and Management Resource Tool, Taleo, and in addition, website skills for site communication 
6. Demonstrated excellence in effective communication (written and verbal), and interpersonal skills 
7. Demonstrated ability to appreciate confidential nature of position 
8. Demonstrated ability to work effectively in a team environment 
9. Ability to work independently demonstrating initiative, organization and establishment of priorities 
10. Demonstrated ability to meet project and task deadlines, including the tracking of incomplete program work 
11. Demonstrated scheduling experience, including skills to re-prioritize a full Director's schedule in a fast-paced intensive workload administrative environment 
12. Excellent transcription and minute-taking abilities and ability to draft memos, letters and agendas for the Director's review 
13. Demonstrated ability to develop systems that create efficient workflow with attention to detail 
14. Demonstrated ability to work effectively and collaboratively with various hospital departments and regional stakeholders 
15. Demonstrated ability to triage calls and problem-solve in the absence of the Director and maintain a professional demeanor for an advanced level position 
16. Capital planning and budget development/management skills, including budget report analysis skills and Excel spreadsheeting using formulas 
17. Coordinate activities of other secretarial program staff to support program/site initiatives

18. Demonstrated activities to support continuous learning

Hamilton Health Sciences fosters a culture of patient and staff safety, whereby all employees are guided by our Mission, Vision, Values, and Values Based Code of Conduct. Hamilton Health Sciences is a teaching hospital and all staff and physicians are expected to support students and other learners.

To be considered for this opportunity applicants must apply during the posting period. All internal and external applicants may ONLY apply via the Careers website.

Hamilton Health Sciences is an equal opportunity employer and we will accommodate any needs under the Canadian Charter of Rights and Freedom, Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Hiring processes will be modified to remove barriers to accommodate those with disabilities, if requested. Should any applicant require accommodation through the application processes, please contact HR Operations at , Ext for assistance. If the applicant requires a specific accommodation because of a disability during an interview, the applicant will need to advise the hiring manager when scheduling the interview and the appropriate accommodations can be made.

This competition is open to all qualified applicants, however, qualified internal applicants will be considered first. Past performance will be considered as part of the selection process. If you are a previous employee of Hamilton Health Sciences, please note\: the circumstances around an employee's exit will be considered prior to an offer of employment

Proficiency in both Official Languages, French and English, is considered an asset

If this position is temporary, selection for this position will be as per the outlined Collective Agreements:

Article 30 (k), CUPE Collective Agreement

Article 10.7 (d), ONA Collective Agreement

Article b) (ii), OPSEU 273 Collective Agreement

Article 14.04, OPSEU 209 Collective Agreement

McMaster Children's Hospital (MCH), part of the Hamilton Health Sciences (HHS) family of hospitals, is one of Canada's fasted growing Children's Hospitals as well as a provider of the most advanced Women's Reproductive Health Care.   We are an academic teaching center affiliated with McMaster University, and provide regional and provincial leadership in the provision of the highest quality, integrated maternal/newborn/child & youth health care.
The Ron Joyce Children's Health Centre (RJCHC) is an outpatient campus of MCH. The Autism Spectrum Disorders and the Ambulatory Child and Youth Mental Health Programs are delivered from this site.  McMaster Children's Hospital, located on the campus of McMaster University, is home our inpatient pediatric, newborn and women's health programs as well as many of our pediatric outpatient clinics.  It is also home to the RBC Child & Youth Mental Health Inpatient Unit.

The Administrative Assistant to the Program Directors is a senior level administrative assistant role with responsibility for providing support to two Directors within the Women's & Children's Health portfolio.  This role works in close collaboration with a dynamic leadership and administrative team in a fast-paced environment, with opportunities to engage in a wide variety of exciting projects and initiatives as part of the core responsibilities of the position.

Monday to Friday; days

This position is temporary until December 2026