Wellness Office Assistant

20 hours ago

Burnaby, British Columbia, Canada Gilmore Wellness Clinic Full time $42,000 - $52,800 per year

Job Summary

Gilmore Wellness Clinic is seeking a highly organized, patient-focused Wellness Office Assistant with mandatory JaneApp experience to join our growing team. This is an excellent opportunity to build your career in a modern, multidisciplinary wellness clinic renowned for exceptional client care and advanced medical and aesthetic services.

This part-time position offers structured hours, supportive leadership, and room for long-term growth.

Key Responsibilities

  • Patient Care & Scheduling
  • Manage patient bookings, waitlists, reminders, and follow-up appointments using JaneApp.
  • Support patients in person, by phone, and by email with professionalism and warmth.
  • Administrative & Billing Support
  • Process patient billing and payments, including claims from insurance and third-party providers.
  • Coordinate and track wellness and healthcare documentation.
  • Manage Jane-App bookings and related billing.
  • Communication & Front-Desk Operations
  • Answer and route calls professionally.
  • Communicate effectively with patients, practitioners, and management.
  • Maintain clinic cleanliness, safety, and a welcoming environment.
  • Support day-to-day operational tasks and assist with additional duties as assigned

Qualifications

  • MUST have hands-on experience with JaneApp (mandatory requirement).
  • Previous experience in a medical, wellness, or healthcare setting is a strong asset.
  • Excellent verbal and written communication skills.
  • Strong organizational abilities with close attention to detail.
  • Able to multitask, prioritize, and work effectively in a fast-paced clinic.
  • A collaborative team player who can also work independently.

Schedule

  • Approximately 20-25 hours per week expected, and could be more

Compensation & Benefits

  • Pay: $20.00–$22.00 per hour (based on experience)
  • Extended health care benefits after three months of probation
  • 20%–30% staff discount on wellness services after the probation period
  • Supportive work environment
  • Flexible schedule
  • On-site workplace in a modern, growing wellness clinic

Why Join Gilmore Wellness Clinic?

You will be part of a collaborative team committed to exceptional patient care, innovation, and operational excellence. This role is ideal for individuals who want to develop their career in wellness and healthcare administration while contributing to a positive, patient-centred experience. Please check our website

Job Type: Part-time

Pay: $20.00-$22.00 per hour

Expected hours: No less than 20 per week

Benefits:

  • Company events
  • Dental care
  • Extended health care
  • Flexible schedule
  • Life insurance
  • RRSP match
  • Store discount
  • Vision care
  • Wellness program

Work Location: In person

  • Administrative Assistant/Medical Office Assistant

    17 hours ago

    Burnaby, British Columbia, Canada North Burnaby Physiotherapy and Wellness Full time $37,200 - $52,800 per year

    North Burnaby Physiotherapy and Wellness is committed to providing you with the highest quality of care for your orthopaedic and sports injury physiotherapy needs. Our team of committed Physiotherapists follow a unique treatment model, combining treatment plans that focus on future injury prevention as well as rehabilitation. Your recovery and future health...

  • Service Technician

    1 week ago

    Burnaby, British Columbia, Canada Source Office Furniture Full time $40,000 - $80,000 per year

    For the last 40 years, Source Office Furniture & Systems Ltd. has been offering the best value in high-quality office furniture throughout Canada. We pride ourselves in offering unsurpassed customer service and a collaborative team environment where every employee is a part of our success. We are a rapidly growing and dynamic company and are seeking...

  • Machine Operator

    1 week ago

    Burnaby, British Columbia, Canada Source Office Furniture Full time $45,000 - $60,000 per year

    For the last 40 years, Source Office Furniture & Systems Ltd. has been offering the best value in high-quality office furniture throughout Canada. We pride ourselves in offering unsurpassed customer service and a collaborative team environment where every employee is a part of our success. We are a rapidly growing and dynamic company and are seeking...

  • Medical Office Assistant

    2 weeks ago

    Burnaby, British Columbia, Canada Changepain Medical and Allied Health Clinic Full time $45,000 - $65,000 per year

    Join Our Team at ChangePain Clinic: Medical Office Assistant / Clinical Assistant IAre you passionate about making a difference in patients' lives? Do you thrive in dynamic environments where no two days are the same? ChangePain Clinic, a leader in pain management and holistic patient care, is looking for a dedicated Clinical Assistant I to join our team.At...

  • Medical Office Assistant

    1 week ago

    Burnaby, British Columbia, Canada MedCare Plus Medical Clinic Full time $29,840 - $42,800 per year

    Your responsibilities will include:Answering phone calls/Check phone messagesHandle incoming/outgoing mails and emailsReceive paymentsMaintain medical chartsWCB, ICBC, and Third-party billingReferrals to specialist's officeMSP billingFaxing, filing, copying, scanning, linkingThe ideal candidate must meet the following requirements:Efficient with time and...

  • Medical Office Assistant

    3 days ago

    Burnaby, British Columbia, Canada Maywood Medical Clinic Full time $20,800 - $22,400 per year

    We are a team of six family physicians providing longitudinal and comprehensive primary care in a medical clinic by Metrotown.Where? Kingsway, BurnabyWhen? Position starts as soon as possible. We would like to schedule a work interview to see if we are a good fit.Hours? Looking for someone who can work full-time, Monday to Friday 8:30 - 4:30.You will take...

  • Dental Receptionist

    1 day ago

    Burnaby, British Columbia, Canada Simply Wellness Dental Full time $52,000 - $72,000 per year

    Our office is expanding We are looking for a dental receptionist and treatment coordinator to take care of our amazing patients Our clinic is fully digital We provide general dentistry, Invisalign, Implants, and excellent preventative care.Our schedule is flexible and we do work evenings and weekends.What we offer:Fun and friendly, non-corporate officeWe...

  • Office And Administrative Coordinator

    3 days ago

    Burnaby, British Columbia, Canada Wilson Full time $60,000 - $90,000 per year

    Work Location:Minimum 3 days in-office, with flexibility to be on-site based on work requirementsPosition Type:Contract, 12 Months (potential for extension)Location:Burnaby, BCOur client, a global leader in railway and transportation manufacturing, seeks to hire an Office and Administrative Coordinator.The Office & Administrative Coordinator is responsible...

  • HR and Office Administrator

    12 hours ago

    Burnaby, British Columbia, Canada Pangu Enterprises Full time $60,000 - $90,000 per year

    Company DescriptionPangu Enterprises specializes in creating high-quality residential, commercial, and mixed-use spaces that prioritize innovation, sustainability, and long-term value. Managing every aspect from land acquisition to project delivery, we emphasize precision and integrity in our processes. Our mission is to develop spaces where individuals and...

  • Medical Office Assistant/Receptionist, Urgent Primary Care Centre-Burnaby

    1 week ago

    Burnaby, British Columbia, Canada Fraser Health Authority Full time $143,520 per year

    SalaryThe salary range for this position is CAD $ $27.22 / hourJob SummaryAre you passionate about providing administrative support for primary health care services in your community? Are you looking to bring your extensive Medical office skills to a rewarding role? If you have answered "yes", we want you to keep reading to explore your career with usWe...